Police Records Specialist - Part-Time

City of Greeley•Greeley, CO

1d•Onsite

About The Position

This position is a part-time, temporary appointment and is contingent upon the City’s operational needs and available funding. Essential job functions to the Police Records Specialist position include transcribing dictated police reports and entering all dictated information into our Records Management System (RMS); process written reports, forms, and documents; respond to inquiries and requests for services from public, department personnel, and law enforcement agencies; enter and maintain warrant records for Greeley and surrounding municipal agencies. This position involves a variety of tasks including answering phones, completing computer queries, entries and cancellations; transcription from digital recordings to computer; assisting the public in person and via telephone; assisting officers and personnel from other criminal justice agencies via phone and in person; disseminate records, in compliance with State and local government policies; filing; use standard office equipment. Primary assignments vary daily, and all full-time employees perform all tasks by rotating through the various assignments each week. We are a 24/7 operation, and shift-work - including nights, weekends, and holidays is required. A thorough background check, drug test, and polygraph examination will be conducted.

Requirements

High School diploma or equivalent.
One (1) – Three (3) years administrative support experience with increasingly responsibilities.
One (1) year experience working with Microsoft Word, Excel, Access, PowerPoint, or other equivalent software packages (will be tested).
One (1) year data entry and typing experience (will be tested).
Excellent customer service skills and experience working with the public.
Possession of a valid driver’s license.

Nice To Haves

Bilingual in Spanish and English.
Ability to use or learn CAD, RMS, and NCIC/CCIC.
Ability to communicate effectively, both verbally and in writing.
Ability to multi-task and meet deadlines under pressure and with frequent Interruptions.
Ability to learn the organization, procedures, and operating details of the department/division.
Ability to work as an effective member of a team.
Ability to manage stressful situations.
Ability to work 10-hour shifts, four days per week, which may include nights, weekends, and holidays.
Ability to maintain the confidentiality and integrity of Police records.
Ability to perform routine clerical work including the maintenance of appropriate records and preparation of reports.
Ability to understand and carry out verbal and written directions.
Ability to establish and maintain effective work relationships with City staff and the public.
Knowledge of general clerical procedures, practices, or operations as required.
Ability to maintain accurate and detailed records and record keeping systems.
Ability to effectively collaborate with team members in-person and remotely.
Ability to multi-task with inflexible deadlines.

Responsibilities

Transcribing dictated police reports and entering all dictated information into our Records Management System (RMS).
Process written reports, forms, and documents.
Respond to inquiries and requests for services from public, department personnel, and law enforcement agencies.
Enter and maintain warrant records for Greeley and surrounding municipal agencies.
Answering phones, completing computer queries, entries and cancellations.
Transcription from digital recordings to computer.
Assisting the public in person and via telephone.
Assisting officers and personnel from other criminal justice agencies via phone and in person.
Disseminate records, in compliance with State and local government policies.
Filing.
Use standard office equipment.