Part-Time Police Records Clerk

Bountiful City•Bountiful, UT

20h•Onsite

About The Position

Assists the Records Supervisor and Detectives and Patrol with all paperwork generated by the Police Department. This part-time position involves processing, transcribing, validating, and storing officer's paperwork and offense reports into the records management system. The role also includes quality control, assisting citizens and officers, maintaining access control of documents, and responding to records requests. Additionally, the position provides receptionist duties, general information, and customer service.

Requirements

Graduation from a standard senior high school or equivalent (GED).
Maintains GRAMA certification.
Ability to sit for long periods of time operating telephone, computers, and all other equipment necessary to perform the job.
Ability to properly hear and understand telephone conversations.
Ability to proficiently utilize and operate department equipment as assigned.
Proficient in operating computers and using a variety of software programs to perform tasks efficiently.
The ability to multi-task effectively in a fast-paced environment is essential, as the role requires managing multiple responsibilities simultaneously.
Flexibility and the capacity to adapt to a constantly evolving work environment.
Strong organizational abilities and attention to detail.
Must be able to successfully pass in-house skills test, background check, a driving record check, and a pre-employment drug test.
Essential knowledge of typing, spelling, vocabulary, office procedures and techniques, and all office equipment.
Must have the ability to type 50 words per minute on a standard typewriter or keyboard.
Ability to handle stressful situations competently.

Responsibilities

Process, transcribe, validate, and store officer's paperwork, recorded offense reports, and all other associated paperwork into the records management system.
Provide quality control, ensuring the accuracy of information entered into the records management system.
Utilize the records management system to assist citizens, officers, and administration.
Maintain access control of all documents to be disseminated to other police departments, the courts, county attorney's office, law enforcement agencies, and the community.
Maintain a working knowledge of the criminal justice records release laws for the State of Utah.
Respond to all records requests.
Perform in-house records management background checks requested by government agencies and citizens.
Provide receptionist duties, including responding to individuals at the window and answering records department telephone lines.
Provide citizens with general information and referrals to appropriate resources.
Provide extensive customer service both internally and externally.
Perform all other duties as assigned and/or deemed necessary.