Police Professional Assistant - Records Department

City of Ann Arbor•Ann Arbor, MI

1d•Onsite

About The Position

To provide high quality support and services to the public and the Ann Arbor Police Department. Work in this unit is very fast paced, and includes maintaining, researching, and releasing a high volume of official police records in compliance with city policy, the Freedom of Information Act and the State of Michigan law enforcement records retention schedule. Work may also include, but is not limited to property/evidence management, criminal investigation administrative support. This position deals with confidential and sensitive information, which may include disturbing images and/or audio.

Requirements

High School Diploma or GED equivalent
At least 3 years of progressive general office experience

Nice To Haves

Associates Degree
Notary Public – within 6 months of hire
Blood Borne Pathogen Training – within 1 year of hire

Responsibilities

Assists the public, government agencies, and other law enforcement to fulfill information requests.
Determines release of police records in compliance with the Freedom of Information Act in accordance with State Law and City Policy.
Researches, processes, and calculates fees for FOIA, Discovery and Subpoena Requests.
Utilizes CLEMIS and other management information systems for criminal history checks of citizens applying for visas, employment, military, adoption, etc.
Processes incoming payments, prepares balance of revenue for bank deposits, initiates collection efforts and processes adjustments.
Updates sex offender records in the MiCJIN database.
Interacts with sworn, non-sworn and court staff, as well as the City Attorney’s and Treasurer’s Office to problem solve and maintain records.
Communicates professionally through business letters, email and phone, using independent judgement.
Answers phones, processes mail, sorts and scans paperwork.
Utilizes Microsoft Word, Excel, Access, Outlook and Adobe Acrobat computer programs.
Maintains office supplies.
Performs related work as assigned.