Police Fiscal Specialist

Town of Wake Forest•Police Department (New), NC

About The Position

Performs responsible administrative and para-professional duties involving budgetary, fiscal, and financial functions for the police department. The role helps relieve the Chief of Police of specific budgetary, fiscal, and financial duties and provides administrative support to police personnel as needed. It requires a high degree of independence and decision-making, sound judgment, and referral of precedent-setting situations to the Chief of Police for guidance. Work is performed under the regular supervision of the Chief of Police, using written manuals, instructions, and oral guidance. Town of Wake Forest employees are expected to uphold the shared values of caring, commitment, character, and collaboration. The position researches and writes grants; processes invoices, purchase orders, and fiscal records; supports budget planning and preparation; manages departmental financial documentation and confidential investigative funds; reviews invoices, bills, and timesheets for accuracy; and assists with purchasing, inventory, special-event financial needs, and budget maintenance. Candidates receiving an offer will undergo a thorough background investigation, including NC State Bureau of Investigation fingerprinting.

Requirements

Considerable knowledge of government budgetary processes, fiscal planning and oversight, and developing and planning the financial needs of a police department.
Considerable knowledge of police records policies and procedures.
Considerable knowledge of office practices and procedures.
Considerable knowledge of correct grammar, vocabulary, and spelling.
Considerable knowledge of police work and the financial needs of local government in general.
Ability to think and work independently.
Ability to communicate effectively in person and by telephone.
Ability to gather and provide basic information and instructions on departmental programs in response to inquiries.
Ability to be tactful and courteous.
Ability to gather and compile materials from a variety of sources.
Ability to operate office machines required by the position, such as a word processor.
Ability to enter data accurately and at a reasonable rate of speed.
Ability to use judgment in organizing and establishing formats.
Ability to record information and balance figures.
Ability to compile information based on general instructions.
Ability to arrange and sequence records, reports, and files.
Ability to establish and maintain effective working relationships with the general public, supervisors, and employees.
Candidates receiving an offer must undergo a thorough background investigation, including NC State Bureau of Investigation fingerprinting.

Responsibilities

Research and write grants.
Process P-card invoices.
Review and process department purchase orders.
Assist with budget planning and preparation.
Process, manage, file, and maintain police department fiscal documentation.
Manage confidential funds used in narcotics investigations, including routine and unannounced audits.
Review department invoices for accuracy and audit bills for discrepancies.
Review department timesheets for accuracy.
Assist the Records Clerk with ordering department supplies and assist Support Services with equipment and vehicle orders.
Manage inventories for ordering.
Maintain and update financial files, including filing, copying, faxing, and scanning documents.
Assist the Special Events and Off Duty Coordinator with financial needs as required.
Assist in maintaining the annual budget by reviewing monthly budget records, preparing bills for payment, reporting and documenting internal departmental costs, and processing purchase orders.
Perform related duties as required.