PMO Executive Assistant (onsite)

Johnson Controls•Cranston, RI

20h•Onsite

About The Position

Johnson Controls, Global Fire Suppression Products, is seeking a PMO & Executive Assistant for our R&D facility in Cranston, RI. Candidates must be commuting distance to the facility.

Requirements

5+ years of experience in administrative support or a similar role.
Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook).
Strong written and verbal communication skills.
Excellent organizational and multitasking abilities.
Ability to manage shifting priorities and work through ambiguity.
High attention to detail, accuracy, and confidentiality.

Nice To Haves

Bachelor’s degree.
Experience supporting senior leaders or executives.
Familiarity with Concur Travel & Expense.
Experience in PMO, R&D, engineering, or product‑development environments.

Responsibilities

Support the Program Management RCLP process by managing and scheduling RCLP meetings, including collecting slide decks, assembling presentations, documenting outcomes, and tracking approvals.
Coordinate with Planview Administrators for data input and file uploads following RCLP meetings and approvals.
Provide back‑up support for Planview Product Lifecycle business tool data entry.
Facilitate cross‑functional communication and assist teams with task completion.
Manage purchase requisitions and invoicing; publish monthly expense‑tracking reports.
Maintain the engineering travel‑request log and coordinate leadership approvals.
Provide comprehensive administrative support to assigned executives.
Manage calendars, schedule meetings, and prioritize competing demands.
Arrange domestic and international travel using the Concur Travel System.
Prepare, submit, and track expense reports.
Handle sensitive information with confidentiality.
Serve as a liaison for internal and external stakeholders.
Draft correspondence, presentations, and supporting documents.
Anticipate executive needs and proactively resolve issues.
Support event logistics for all‑hands meetings, customer visits, and leadership sessions.
Coordinate catering, meeting‑room preparation, and hospitality needs.
Welcome and assist site visitors; ensure proper check‑in and welcome‑screen updates.
Ensure conference rooms remain clean, organized, and reset after use.
Support kitchen, snack areas, and general workplace readiness.
Monitor and maintain office and meeting supplies; coordinate replenishment.
Handle incoming and outgoing mail and packages.
Assist with internal communications such as announcements and distribution‑list updates.
Provide occasional phone coverage and direct inquiries appropriately.