Executive Assistant (Onsite: Marlborough, MA)

Danaher • Marlborough, MA

3d • $37 - $40 • Onsite

About The Position

Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At SCIEX , one of Danaher’s 15+ operating companies, our work saves lives—and we’re all united by a shared commitment to innovate for tangible impact. You’ll thrive in a culture of belonging where you and your unique viewpoint matter. And by harnessing Danaher’s system of continuous improvement, you help turn ideas into impact – innovating at the speed of life. As part of SCIEX, you will help to influence life changing research and outcomes, while accelerating your potential. For more than 50 years, we have been empowering our customers to solve the most impactful analytical challenges in quantitation and characterization through ground-breaking innovation and outstanding reliability and support. You will be part of a winning team, enabled by DBS, that is passionate about helping life science experts around the world get to answers they can trust. Learn about the Danaher Business System which makes everything possible. The Executive Assistant plays a crucial role in supporting up to three (3) SCIEX Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Global Operational Excellence & AI Deployment and is part of the SCIEX Executive Assistant Team located in Marlborough, MA, and will be an on-site role . This position will also support the Senior Vice President, Global Commercial Operations. In this role, you will have the opportunity to: Oversee and maintain the MS Outlook calendars of up to three (3) Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. Manage documentation flow, including signature requests, reports, and all other correspondence. Also, oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf. Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc. The selected candidate will possess the following: Long-standing experience supporting senior leaders/high-level executives in a fast-paced corporate environment Excellent organizational, time and project management skills as well as exceptional attention to detail Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive)

Requirements

• Long-standing experience supporting senior leaders/high-level executives in a fast-paced corporate environment
• Excellent organizational, time and project management skills as well as exceptional attention to detail
• Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive)
• High school diploma or GED required.
• 10+ years of recent senior/executive administrative support experience in a corporate environment, supporting VP and/or SVP‑level leaders.

Nice To Haves

• College coursework or degree preferred but not required.
• Handling highly sensitive and confidential materials/matters
• Coordinating domestic and international travel, including country-specific Visa requirements
• Using Oracle, SAP Concur, myCWT & Miro

Responsibilities

• Oversee and maintain the MS Outlook calendars of up to three (3) Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time.
• Manage documentation flow, including signature requests, reports, and all other correspondence.
• Oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf.
• Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc.

Benefits

• SCIEX, a Danaher operating company, offers a broad array of comprehensive, competitive benefit programs that add value to our lives. Whether it’s a health care program or paid time off, our programs contribute to life beyond the job.
• Check out our benefits at Danaher Benefits Info .
• This job is also eligible for bonus/incentive pay.
• We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees