Plant Secretary

East Penn Manufacturing Company • Lyon Station, PA

19h • Onsite

About The Position

East Penn Manufacturing is seeking a detail-oriented and organized Plant Secretary to provide administrative and clerical support to the Plant Manager and plant operations within our A3 facility. This position plays a key role in maintaining employee records, supporting payroll and attendance processes, coordinating office operations, and assisting employees with day-to-day administrative needs.

Requirements

• High school diploma or GED required
• Previous administrative, clerical, secretarial, or office support experience preferred
• Strong computer skills, including proficiency with Microsoft Excel, Word, and Outlook.
• Ability to accurately maintain confidential records and data.
• Strong organizational skills with excellent attention to detail.
• Effective verbal and written communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced manufacturing environment.
• Experience with attendance tracking, payroll support, inventory control, or data entry is preferred.
• Maintain regular attendance.
• Ability to work mandatory overtime when required.

Nice To Haves

• additional business or office administration training is a plus

Responsibilities

• Provide administrative and secretarial support to the Plant Manager.
• Maintain employee attendance records and accurately record absences in the Time & Attendance (T&A) system.
• Process and maintain records related to vacations, excused absences, and medical documentation.
• Generate weekly attendance reports for payroll and disciplinary purposes, as well as other reports as needed.
• Maintain and update employee records, including address changes, shift changes, department transfers, and other personnel information.
• Assist employees with questions and requests regarding company-related information.
• Prepare monthly production reports by entering production data into Excel and distribute reports to Management, Supervision, and Quality personnel.
• Monitor office supply inventory and order supplies as needed through the SOMAX system.
• Track plant purchase items and maintain records utilizing Excel.
• Process invoices by verifying shipments and quantities and forwarding documentation to Accounts Payable.
• Coordinate repair and maintenance of office equipment by submitting work orders when necessary.
• Prepare and type correspondence, reports, meeting minutes, and other business documents.
• Answer and route calls on a multi-line telephone system and take messages as needed.
• Provide backup support for the Production Clerk.
• Perform additional duties as assigned by Management.
• Support plant goals by maintaining a focus on quality, safety, housekeeping, and proper hygiene practices.

Benefits

• Competitive compensation
• Group insurance that includes medical, dental, vision, and prescription coverage
• 401K savings plan
• Annual bonus
• 9 paid holidays and 10 paid vacation days
• Employee assistance programs
• Fitness Discounts
• Promotional opportunities
• Safety Glasses, Safety Shoes, and Uniform provided or reimbursed by the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED