Plant Administrative Assistant
Vista Metals•McKeesport, PA
•Onsite
About The Position
Vista Metal, Inc. is seeking an organized and proactive Plant Administrative Assistant to join their team in Elizabeth Township. This role has a dual focus: overseeing daily purchasing, receiving, and inventory functions to ensure optimal quality and cost, and providing essential administrative, operational, and human resources support directly to the General Manager to ensure seamless communication across all plant departments.
Requirements
- Associate Degree in Accounting, Business Administration, or a closely related field.
- A minimum of 3 years of purchasing, administrative, or related secretarial experience in an industrial/plant setting.
- Strong data processing skills with high proficiency in Microsoft Excel and other office software.
- Excellent verbal and written communication skills to interact professionally across all levels of the organization.
Nice To Haves
- Practical, hands-on knowledge of Infor SyteLine ERP (or similar manufacturing ERP systems) and PayChex software is highly preferred.
Responsibilities
- Analyze vendor quotes, recommend reliable suppliers, and schedule deliveries to meet urgent production needs.
- Issue purchase orders (POs), expedite critical shipments, and verify delivery certifications.
- Compare packing slips to POs, resolve receiving discrepancies, and approve vendor invoices for payment.
- Reconcile returned carbide with Non-Conformance Reports (NCR) and manage internal distribution.
- Procure and maintain up-to-date Safety Data Sheets (SDS) for all raw plant materials.
- Assist the General Manager by drafting/editing correspondence, filing, duplicating documents, and transcribing meeting minutes.
- Coordinate complex schedules, meetings, interviews, conferences, and travel accommodations.
- Requisition and prepare tools, materials, and supplies required for daily operations and staff meetings.
- Assist HR with managing employee time and attendance records, alongside vacation scheduling.
- Compile statistical plant data, prepare specialized reports, and maintain secure, confidential files.
- Serve as the primary point of contact for internal teams, external customers, and suppliers.
Benefits
- Competitive pay
- Health, dental, and vision insurance
- Paid time off (PTO) and holidays
- 401(k) with company match
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
