Planning Program Manager 1

Arizona Department of Administration • Phoenix, AZ

2d

About The Position

The Planning Program Manager 1 manages development and updates to the Five Year Construction Program and coordinates with project selection committees, District Engineers, COGs, MPOs, other agency divisions, and local officials. The role amends, reconciles, and tracks project budgets and schedules, validates transactions, and coordinates and tracks sub-program funding for the State Transportation Innovation Council Incentive Program. It directs management of the State Transportation Improvement Program in coordination with the FHWA and FTA and delivers oral and written presentations to committees.

The position may offer remote work within Arizona, depending on department business needs and continued achievement of performance measures. Remote work is a management option and may be ended at the agency’s discretion. Work must be performed within Arizona unless an exception is authorized in advance.

The role creates and tracks subprograms and project budgets and schedules in Project Tracker, provides technical assistance to internal and external customers, maintains databases and other software, prepares analyses and presentations, and interprets complex analytical reports. It serves on project and planning committees, represents the division in planning forums, oversees development and modification of the Five Year Program, and provides direction concerning air-quality provisions and related regulations.

A valid Arizona driver’s license and acceptable 39-month motor vehicle record are required. Employees driving on state business must maintain a current, valid license, meet driver-training and record-check requirements, and maintain required liability insurance when using a personally owned vehicle. Newly hired State employees must successfully complete E-Verify. Mandatory participation in the Arizona State Retirement System is required.

Requirements

• Knowledge of transportation planning and programming processes, including construction project financing, development/design, and programming changes.
• Knowledge of state, federal, metropolitan (including TMA), and local planning and programming processes.
• Knowledge of the Clean Air Act, air-quality pollutants, State Implementation Plans and revisions, and federal and state requirements for recommendations in non-attainment areas.
• Knowledge of databases, including entering transactions, data cleansing, and generating reports and analyses.
• Knowledge of developing and implementing quality-assurance processes for reconciling and managing large data sets.
• Skill in identifying, planning, and implementing complex work assignments and providing information and recommendations to ADOT Executive Management.
• Skill in managing programming for diverse transportation planning, programming, and air-quality projects.
• Skill in reviewing and analyzing complex federal, state, and local regulations for implementation in programming and air-quality processes.
• Strong written and oral communication skills.
• Skill in developing and testing procedures and guidelines and researching and analyzing project transactions and other topics.
• Ability to use Google Workspace and Microsoft Office Suite.
• Ability to communicate effectively orally and in writing and provide excellent customer service to executive management, internal and external customers, consultants, and team members.
• Ability to train and guide others on complex procedures and topics.
• Ability to develop interpersonal relationships and interact with FHWA, FTA, EPA, MPOs, COGs, Tribal representatives, elected and appointed officials, and the public.
• Valid Arizona driver’s license with an acceptable 39-month motor vehicle record.
• Successfully complete required driver training and driver’s-license record checks when operating a motor vehicle on State business; maintain required liability insurance when operating a personally owned vehicle on State business.
• Successfully complete E-Verify as a newly hired State employee.
• Participate in the Arizona State Retirement System.

Nice To Haves

• Bachelor’s degree in Urban Planning, Accounting, or Finance.
• Previous experience managing transportation project transactions and reconciliations.
• Any combination of training and experience that meets the knowledge, skills, and abilities may be substituted.

Responsibilities

• Create, amend, reconcile, and track subprograms and project budgets and schedules in Project Tracker, including Five Year Program projects, grants, legislative appropriations, and federal earmarks.
• Provide technical assistance on Project Tracker to internal and external customers.
• Maintain and use databases, spreadsheets, and other software to prepare information, analyses, presentations, letters, and other documents.
• Generate, evaluate, and interpret complex analytical reports.
• Serve on the ADOT Project Review Board and Priority Planning Advisory Committee; present to, monitor, or attend meetings of COGs, MPOs, city councils, county boards of supervisors, Tribal organizations, and other stakeholders.
• Represent the division across planning forums and functions.
• Direct and oversee development and modification of the Five Year Program, coordinating with subprogram managers, district engineers, project managers, regional planners, other divisions, and COGs/MPOs.
• Provide direction related to Clean Air Act air-quality provisions and other federal, state, and local regulations applicable to transportation activities.
• Coordinate and track STIC Incentive Program sub-program funding and work with sub-program managers on program status.
• Direct management of the State Transportation Improvement Program in coordination with FHWA and FTA.
• Deliver oral and written presentations to committees as required.
• Validate transactions made by others and manage project budget and schedule changes.

Benefits

• Sick leave.
• Vacation and 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Health and dental insurance.
• Retirement plan.
• Life insurance and long-term disability insurance.
• Optional short-term disability insurance, deferred compensation plans, and supplemental life insurance.
• Potential full-time or part-time remote work schedule, subject to management approval and agency discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed