Planning Program Manager 1

Arizona Department of Administration•Phoenix, AZ

3d•Hybrid

About The Position

The Planning Program Manager 1 manages the development and updating of ADOT’s Five Year Construction Program and coordinates with project selection committees, District Engineers, Councils of Governments (COGs), Metropolitan Planning Organizations (MPOs), other agency divisions, and local officials. The position amends, reconciles, and tracks project budget and schedule changes, validates transactions, and coordinates and tracks sub-program funding for the State Transportation Innovation Council Incentive Program (STIC). It works with sub-program managers on program status and directs management of the State Transportation Improvement Program in coordination with the FHWA and FTA. The role also delivers oral and written presentations to committees. The position may offer remote work within Arizona, based on department business needs and continued achievement of expected performance measures. Remote work is a management option and may be discontinued at the agency’s discretion.

Requirements

Knowledge of transportation planning and programming, including construction project financing, development/design, and programming changes.
Knowledge of state, federal, metropolitan (including TMA), and local planning and programming processes.
Knowledge of the Clean Air Act, air quality pollutants, State Implementation Plans and revisions, and federal/state requirements for recommendations in non-attainment areas.
Knowledge of database use, including transaction entry, data cleansing, and report and analysis generation.
Knowledge of developing and implementing quality assurance processes for reconciling and managing large data sets.
Ability to identify, plan, and implement complex work assignments and provide information and recommendations to ADOT executive management.
Ability to manage programming for diverse transportation planning, programming, and air quality projects.
Ability to review and analyze complex federal, state, and local regulations for programming and air quality processes.
Strong written and oral communication skills.
Skill in developing and testing procedures and guidelines.
Skill in researching and analyzing project transactions and other topics.
Ability to use Google Workspace and Microsoft Office Suite.
Ability to communicate effectively and provide excellent customer service to executive management, internal and external customers, consultants, and team members.
Ability to train and guide others on complex procedures and topics.
Ability to build working relationships with representatives from FHWA, FTA, EPA, MPOs/COGs, tribal representatives, elected and appointed officials, and the public.
Valid Arizona driver's license and acceptable 39-month motor vehicle record; must meet applicable state-business driving, training, licensing, and record-check requirements.
Successfully complete E-Verify employment eligibility verification.

Nice To Haves

Bachelor's degree in Urban Planning, Accounting, or Finance.
Previous experience managing transportation project transactions and reconciliations is desired.

Responsibilities

Create, amend, reconcile, and track sub-programs, project budgets, and schedules in Project Tracker, including Five Year Program projects, grants, legislative appropriations, and federal earmarks.
Provide Project Tracker technical assistance to internal and external customers.
Maintain and use databases, spreadsheets, and other software to prepare information, analyses, presentations, letters, and other documents.
Generate, evaluate, and interpret complex analytical reports.
Serve on the ADOT Project Review Board (PRB) and Priority Planning Advisory Committee (PPAC), and present to, monitor, or attend meetings of COGs/MPOs, city councils, county boards of supervisors, tribal organizations, and other stakeholders.
Represent the division across planning forums and functions.
Direct and oversee development and modification of the Five Year Program, coordinating with sub-program managers, district engineers, project managers, regional planners, other divisions, and COGs/MPOs.
Provide direction regarding Clean Air Act provisions and other federal, state, and local regulations related to transportation activities.
Coordinate and track STIC Incentive Program sub-program funding and work with sub-program managers on program status.
Direct management of the State Transportation Improvement Program in coordination with FHWA and FTA.
Deliver oral and written presentations to committees as required.

Benefits

Sick leave
Vacation
10 paid holidays per year
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program)
Health insurance
Dental insurance
Retirement plan through mandatory participation in the Arizona State Retirement System (ASRS)
Life insurance
Long-term disability insurance
Optional short-term disability insurance
Deferred compensation plans
Supplemental life insurance
Potential remote work schedule