Planning Program Manager 1

Arizona Department of Administration•Phoenix, AZ

2d•Hybrid

About The Position

The Planning Program Manager 1 manages development and updates to the Five Year Construction Program and coordinates with project selection committees, District Engineers, Councils of Governments (COGs), Metropolitan Planning Organizations (MPOs), other agency divisions, and local officials. The position amends, reconciles, and tracks project budget and schedule changes, validates transactions, and coordinates and tracks sub-program funding for the State Transportation Innovation Council Incentive Program (STIC). It works with sub-program managers on program status and directs management of the State Transportation Improvement Program in coordination with the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA). The role also delivers oral and written presentations to committees. The position may offer remote work within Arizona, depending on business needs and continued achievement of performance measures. Remote work is a management option, not an employee entitlement, and the agency may end a remote-work agreement at its discretion. The role requires a valid Arizona driver's license with an acceptable 39-month motor vehicle record. Employees driving on state business must maintain an appropriate, current license, complete required training and record checks, and maintain required liability insurance when using a personally owned vehicle. Newly hired State employees must successfully complete E-Verify. Mandatory participation in the Arizona State Retirement System (ASRS) is required.

Requirements

Any combination of training and experience that meets the knowledge, skills, and abilities may be substituted for the selective preference.
Valid Arizona driver's license with an acceptable 39-month motor vehicle record.
Must complete required driver training and pass applicable driver’s license record checks when operating a motor vehicle on state business; maintain a current, valid, class-appropriate license and acceptable driving record.
Employees using a personally owned vehicle on state business must maintain statutorily required liability insurance.
Newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Knowledge of transportation planning and programming, including construction project financing, development/design, and programming changes.
Knowledge of state and federal, metropolitan (including TMA), and local planning and programming processes.
Knowledge of the Clean Air Act, air quality pollutants, State Implementation Plans and revisions, and federal and state requirements for recommendations in non-attainment areas.
Knowledge of database use, including entering transactions, data cleansing, and generating reports and analyses.
Knowledge of developing and implementing quality assurance processes for reconciling and managing large data sets.
Skill in identifying, planning, and implementing complex work assignments and providing information and recommendations to ADOT executive management.
Skill in managing programming for diverse transportation planning, programming, and air quality projects.
Skill in reviewing and analyzing complex federal, state, and local regulations for implementation in programming and air quality processes.
Strong written and oral communication skills.
Skill in developing and testing procedures and guidelines.
Skill in researching and analyzing project transactions and other topics.
Skill in using Google Workspace and Microsoft Office Suite.
Ability to communicate effectively orally and in writing and provide excellent customer service to executive management, internal and external customers, consultants, and team members.
Ability to train and guide others on complex procedures and topics.
Ability to develop interpersonal relationships and interact with representatives from FHWA, FTA, EPA, MPOs/COGs, Tribal representatives, elected and appointed officials, and the public.

Nice To Haves

Bachelor's degree in Urban Planning, Accounting, or Finance.
Previous experience managing transportation project transactions and reconciliations.

Responsibilities

Create, amend, reconcile, and track subprograms, project budgets, and schedules in Project Tracker, including Five Year Program projects, grants, legislative appropriations, and federal earmarks.
Provide technical assistance on Project Tracker to internal and external customers.
Maintain and use databases, spreadsheets, and other software to prepare information, analyses, presentations, letters, and other documents.
Generate, evaluate, and interpret complex analytical reports.
Serve on the ADOT Project Review Board (PRB) and Priority Planning Advisory Committee (PPAC), and present to, monitor, or attend meetings of COGs/MPOs, city councils, county boards of supervisors, Tribal organizations, and other stakeholders.
Represent the division in planning forums and functions.
Direct and oversee the development and modification of the Five Year Program, coordinating with subprogram managers, district engineers, project managers, regional planners, other divisions, and COGs/MPOs.
Provide direction related to Clean Air Act provisions and other federal, state, and local regulations as they relate to transportation activities.
Coordinate with project selection committees, District Engineers, COGs, MPOs, other agency divisions, and local officials on the Five Year Construction Program.
Amend, reconcile, and track project budget and schedule changes and validate transactions made by others.
Coordinate and track STIC Incentive Program sub-program funding and work with sub-program managers on program status.
Direct management of the State Transportation Improvement Program in coordination with FHWA and FTA.
Deliver oral and written presentations to committees as required.

Benefits

Sick leave
Vacation
10 paid holidays per year
Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program)
Health insurance
Dental insurance
Retirement plan
Life insurance
Long-term disability insurance
Optional short-term disability insurance
Optional deferred compensation plans
Optional supplemental life insurance
Potential remote-work schedule, subject to management approval and business needs