Planning & Design Administrator, The Department at Hudson's

Continental Services•Detroit, MI

9d•Onsite

About The Position

The Planning and Design Administrator is a hybridized role responsible for the seamless facilitation of event logistics and the elevated visual curation of our luxury event space. This position bridges the gap between administrative planning and on-site aesthetic execution—ensuring every buffet, plated dinner, and corporate event is both operationally sound and visually cohesive.

Requirements

Bachelor’s degree in business, Hospitality Management, or equivalent industry experience preferred.
2+ years in hospitality or food service, with a strong background in administrative support and customer service.
Proficiency in Microsoft Office Suite (Excel is a must); ability to create or learn digital station layouts and design tools

Responsibilities

Manage the completion of the Dry Goods administrative process, operational pull sheets, and planning of equipment usage for all assigned events.
Coordinate food vessels and custom disposables with the necessary teams based on service level and design; conceptualize and build layouts for food and beverage stations to ensure a high-end, cohesive look.
Type and print all guest-facing collateral, including custom food labels, tasting menus, and directional signage, that align with the Brand Manager standards.
Type and print all guest-facing collateral, including custom food labels, tasting menus, and directional signage, and station signage that align with the venue’s luxury branding with the Brand Manager standards.
Act as the integral link between the Event Producers and the operations team to communicate event changes (guest counts, menu updates, etc.) and ensure paperwork is updated in real-time.
Conduct monthly inventories of special-order vessels and design elements to ensure the sales and operations teams have accurate resources.
Follow strict production timelines and expectations while constantly striving to improve operational standards and the "Hudson’s" guest experience.
Partner closely with the Hospitality Manager to troubleshoot issues before they escalate and provide timely status updates on all planning phases.
Performs other related duties as assigned.