Planning Coordinator

NBCUniversal•Universal City, CA

1d•$65,000 - $75,000•Onsite

About The Position

NBCUniversal’s StudioPost department is looking for a Post-Production Planning Coordinator! In this role, you will support the day-to-day scheduling operations for the Picture Department’s Color, Edit, VFX, QC, and Client Services teams across TV and Mastering projects. Responsibilities include working with clients to schedule picture services; serving as a liaison between Picture clients and StudioPost staff; proactively confirming client service needs for the Picture Department; maintaining Picture Department schedules in ScheduAll; and coordinating remote playbacks.

Requirements

Bachelor’s degree or equivalent education or experience in post-production picture finishing
3+ years of experience in post-production scheduling, operations or producing
2+ years of experience with scheduling programs (i.e. ScheduleAll)
Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed
Tech-savvy – You are an MS Office whiz and can take on new software with ease
Customer Service Champion – No request is too big or too small, you put customers and our people first
Communicates with ease – You have a way with words; written and verbal
Impeccable attention to detail – You bring customer requests to life by organizing the team’s daily work plans and scheduling commitments. The studio operations team will excel with your keen attention to work due dates and schedule commitments

Nice To Haves

Strong organizational skills
Desire to work in fast-paced and dynamic environments
Solution-oriented approach
Team player
Strong interpersonal skills with focus on teamwork and client satisfaction

Responsibilities

Manage picture department booking needs for TV and mastering projects
Work with operations and talent to identify available services for incoming projects
Confirm bookings and negotiate available session dates with clients
Coordinate special requests with clients
Coordinate remote playbacks with clients and engineering
Develop working relationships with talent
Communicate frequently with talent regarding their schedules
Track talent availability
Manage and update resources in ScheduAll
Project month-end and quarter-end financial reconciliation for Finance Department
Review and approve pre-bills for department services and overages
Maintain status reports for TV and mastering projects
Field high volume of phone calls and emails
Attend meetings as needed
Assist department with special projects