Planning Coordinator

The Corporation of the Municipality of Grey Highla • Markdale, ON

4d • CA$65,033 - CA$76,089 • Onsite

About The Position

The Municipality of Grey Highlands is seeking a Planning Coordinator to provide technical and administrative support to the Planning Department. This is a permanent, full-time position (37.5 hours/week) offering a competitive salary and a supportive work environment. The role involves managing planning applications, responding to inquiries, serving as Secretary-Treasurer for the Committee of Adjustment, and collaborating with various stakeholders to shape the future of Grey Highlands.

Requirements

• Post secondary diploma in Planning, Geography, Public Administration, Environmental Studies or related discipline.
• Minimum two (2) years of experience in planning or a related field, preferably within a municipal environment.
• Working knowledge of legislation and provincial policies relative to the municipal process.
• Possesses experience with, or willingness and ability to obtain, the training and knowledge required to perform the duties of the Committee of Adjustment Secretary-Treasurer in accordance with applicable legislation and municipal requirements.
• Valid Class “G” Ontario driver’s licence.
• Working knowledge of municipal government functions and procedures.
• Excellent written and oral communications skills.
• Working knowledge of office terminology, procedures, and equipment.
• Proficiency in Microsoft Office Suite and municipal software systems, including document management, agenda management, GIS, and planning application software.
• Ability to work independently, establish priorities, and meet deadlines.
• Demonstrated ability to exercise discretion, good judgement, diplomacy and confidentiality.
• Courtesy, discretion, and compassion when dealing with the public.
• Ability to manage multiple priorities and respond effectively to changing demands.
• Good organizational and time-management skills.

Responsibilities

• Track planning application timelines and maintain department statistics, reports, and records.
• Respond to general inquiries relating to planning matters.
• Perform all duties related to the role of Secretary-Treasurer for the Municipality’s Committee of Adjustment.
• Schedule meetings and prepare agendas and minutes for Public Planning Hearings and Committee of Adjustment.
• Prepare and circulate notices for Planning Act applications.
• Receive and review planning applications for general completeness.
• Provide professional and courteous customer service to the public, applicants, consultants, and agencies regarding planning processes and applications.
• Receive payments and issue receipts.
• Assist Planning staff in the processing and tracking of planning applications through the approval process.
• Assist planning staff in the preparation of hearing material for appeals.
• Develop and maintain a good working knowledge of Municipal and County policies, procedures and by-laws, the Municipal Act, Planning Act, Provincial Planning Statement, Municipal Freedom of Information and Privacy Protection Act (MFIPPA) and other relevant legislation as it pertains to the department.
• Liaise with internal staff to facilitate streamlined responses to the public and ensure a holistic approach to Municipal services.
• Attend public meetings, open houses, and Council meetings as needed.
• Assist with the municipal records retention program for the department.
• Act as a Commissioner of Oaths.
• Maintain electronic and paper planning files in accordance with municipal records management and retention policies.
• Maintain confidentiality of sensitive information and comply with applicable privacy legislation and municipal policies.
• Perform other duties as assigned.
• Develops and maintains good working relationships with Council, staff and the public.
• Complying with all office procedures.
• Attending meetings as required.
• Participating in resolution of delivery service issues.
• Communicating ideas, suggestions, and procedural changes which may assist the organization.
• Assisting where and when needed during staff shortages and/or emergency situations.
• Responding to public enquiries in a timely manner.
• Working safely within the law and safe work practices/procedures (understanding and following standard operating procedures, wearing personal protective equipment, using MSDS information, ensuring all guards are in place, when applicable).
• Immediately report unsafe acts, conditions, or contraventions of the OHSA to a supervisor, the JHSC, or a Health & Safety representative.
• Maintaining a clean, orderly work area and avoiding unsafe or disruptive behavior.

Benefits

• Comprehensive Benefits Package: employer-paid extended health and dental care, life insurance, and access to our Employee Assistance Program for full-time staff.
• Pension Plan: contributory pension plan (OMERS).
• Paid Time Off: paid vacation days and personal days.
• Professional Growth: numerous training and development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree