Physician Services Coordinator

Care Dimensions•Danvers, MA

6d•$28 - $32•Hybrid

About The Position

Care Dimensions is seeking a Physician Services Coordinator to lead the administrative operations of its Physician Services department. This role is ideal for an experienced healthcare professional skilled in coordinating complex activities, supporting physicians and advanced practice providers, mentoring staff, and driving operational excellence within a mission-focused organization. The ideal candidate is highly organized, thrives in a collaborative environment, and takes pride in creating systems that enable clinicians to deliver exceptional care.

Requirements

Minimum of five years of experience in a healthcare, medical practice, or physician office setting.
Demonstrated experience coordinating activities in a multidisciplinary healthcare environment.
Strong organizational, planning, and time-management skills; ability to manage multiple priorities while meeting deadlines in a fast-paced setting.
Knowledge of provider scheduling, healthcare operations, and regulatory requirements.
A proactive, collaborative approach with a commitment to continuous improvement and service excellence.
Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
Excellent interpersonal, communication, and problem-solving skills.

Nice To Haves

Associate or bachelor’s degree, preferred.
Experience supervising or leading administrative staff, preferred.

Responsibilities

Oversee the day-to-day administrative operations of the Physician Services department.
Support physicians, nurse practitioners, and the administrative team across multiple locations.
Supervise and mentor the Physician Services Administrative Assistant team.
Foster a culture of responsiveness, teamwork, accountability, and customer service excellence.
Coordinate physician and nurse practitioner schedules to ensure provider coverage and operational efficiency.
Manage provider calendars, IDT meeting assignments, on-call schedules, and other scheduling.
Collaborate with clinical leaders, intake, admissions, and other departments to ensure timely provider response to patient care needs.
Ensure Fellows/Residents from other institutions have appropriate onboarding, shadowing experiences, and independent patient visits, in collaboration with the Chief Medical Officer.
Support providers with daily operational processes, including documentation, electronic systems, timekeeping, mileage reporting, and e-prescribing.
Ensure Medicare-required face-to-face visits and related documentation are completed accurately and on time.
Maintain compliance with organizational policies, regulatory requirements, and physician services standards.
Identify opportunities for process improvement and implement solutions that enhance efficiency and service delivery.
Maintain accurate electronic and manual departmental records, policies, and procedures.
Partner with Physician Services leadership to implement new systems and workflows.
Support productivity goals while helping ensure providers can focus on delivering exceptional patient care.