Physician Recruitment Coordinator

UNC Health•Morrisville, NC

11d•Hybrid

About The Position

The Physician Recruitment Coordinator supports the recruitment and onboarding of physicians and advanced practice providers (APPs) across the health system. The role coordinates recruitment activities, candidate interviews and site visits, onboarding preparations, and recruitment initiatives in collaboration with physician recruiters, hiring leaders, administrators, and other stakeholders. It maintains recruitment tracking tools, monitors milestones, coordinates events, supports reporting and data accuracy, facilitates payment processing for recruitment-related expenses, and identifies opportunities to improve workflows and the candidate experience. The coordinator works with administrators to clarify recruitment needs, assess candidate alignment, coordinate interviews and visits, arrange travel and community tours, and gather feedback from interview teams. The position maintains recruitment huddle boards, trackers, dashboards, status reports, and documentation; identifies recruitment gaps and supports countermeasures; and assists with provider onboarding, including preparing welcome materials and coordinating physician gatherings. It also supports recruitment-related financial administration, pipeline-development initiatives, process improvements, and cross-functional coordination with internal and external partners.

Requirements

Bachelor’s degree in a related field.
Two years of health care experience.
If holding an associate’s degree, six years of health care experience.
No licensure or certification is required.

Responsibilities

Work with administrators to identify recruitment gaps, clarify required candidate skills and job duties, and understand the department or clinic environment and relevant considerations.
Communicate candidate and position needs with recruitment partners, including awareness of internally identified candidates.
Review candidates submitted by Central Recruiting and assess alignment with candidate goals and hospital needs.
Request and conduct candidate phone interviews, discussing the community, culture, hospital, job location, and duties.
Coordinate candidate site visits by identifying dates, checking interviewee availability, arranging travel and community visits, and serving as a hospital and community tour guide.
Gather feedback from interview teams and support communication regarding candidate non-selection or potential offers.
Maintain an active recruitment huddle board, provide weekly updates to administrators, identify gaps and root causes, lead countermeasures, and prepare root-cause reports and documentation.
Assist with provider onboarding by creating face sheets and preparing welcome gifts and lab coats.
Secure locum providers as needed and communicate progress and gaps to leadership.
Coordinate and execute cocktail parties for physicians to meet new physicians.
Maintain project timelines, recruitment trackers, dashboards, and status reports for physician and APP recruitment initiatives.
Track requisitions, candidate pipelines, interviews, offers, anticipated start dates, and outstanding action items; coordinate follow-up to support timely completion of recruitment activities.
Maintain accurate recruitment data and documentation across systems and tracking tools.
Process invoices and payment requests, track payment status, and follow up with Accounts Payable and vendors regarding recruitment-related expenses.
Maintain documentation and assist with expense reconciliation for candidate travel, recruitment events, advertising, conferences, and other recruitment activities in accordance with organizational policies and procedures.
Provide logistical support for resident and fellow outreach, career fairs, conferences, recruitment marketing campaigns, and other pipeline-development activities.
Support recruitment workflow, technology, and process-improvement initiatives through documentation, communication, and activity tracking.
Coordinate cross-functional activities with Human Resources, credentialing, medical staff services, immigration, relocation, marketing, and operational partners to support recruitment priorities and a consistent candidate experience.