Physician Office Manager II - FT - Day - Institute for Neurosciences Lawrenceville NJ

Capital Health (US)•Lawrence, KS

2d•$63,357 - $82,763•Onsite

About The Position

Capital Health is seeking a Physician Office Manager II for a full-time, day shift position at the Institute for Neurosciences in Lawrenceville, NJ. This role involves working directly with providers to optimize scheduling, coordinate resources, manage office inventory, and oversee staff. The manager will also be responsible for financial oversight, including approving expenditures and monitoring budgets, as well as ensuring compliance with organizational policies and regulatory standards. This position plays a key role in enhancing practice growth, patient satisfaction, and operational efficiency.

Requirements

Bachelor's degree in business or health-related field OR 5 years of management experience in lieu of a degree.
2 years of Office Management experience required with a Bachelor's degree.
Excellent organizational, interpersonal, conflict resolution, and verbal and written communication skills.
Solid knowledge of and experience in billing and health insurance guidelines and practices, including commercial, CMS and managed care payers.
Solid knowledge of and ability to use electronic health records, scheduling, charging and billing systems.
Intermediate to advanced computer skills.
Proficient with Microsoft Word and Excel.
Ability to effectively manage multiple locations.
Ability to respond efficiently and effectively within the realm of several fast-paced environments.

Nice To Haves

Knowledge of insurance (ICD-9/10 coding, CMS regulations, state/federal regulations, CLIA, DOH, OSHA regulations) preferred.

Responsibilities

Implement provider scheduling to ensure maximum productivity.
Coordinate scheduling of resources including exam rooms and equipment.
Schedule staff to ensure adequate coverage, potentially requiring cross-coverage between locations.
Make recommendations to enhance growth and volume of practices.
Approve all expenditures.
Manage office inventory of supplies and equipment.
Ensure supplies and setup for efficient nighttime services are carried out.
Interview and hire staff for various locations, adhering to salary budgets.
Appraise performance, reward, and discipline employees.
Address complaints and resolve problems.
Carry out supervisory responsibilities in accordance with organization policies and laws.
Complete timely and accurate statistical reports (e.g., monthly referrals, provider hours, vacation, financial information).
Attend Capital Health meetings as assigned.
Coordinate practice management participation in provider meetings and conduct staff meetings with documented minutes.
Focus on patient satisfaction goals to increase volume.
Ensure performance reviews, in-service education, and employee compliance issues are addressed.
Operate in a fiscally responsible manner to achieve operational efficiency and adhere to policies.
Ensure physicians and staff adhere to DNV-GL standards and coding requirements.
Interact with insurance and managed care companies and central billing office regarding billing and referrals.
Research feasibility of accepting new plans and complete applications.
Participate in the budgeting process and make recommendations for equipment needs.
Monitor budget compliance and take action to avoid variances.
Perform accounts payable activities for office expenditures.