Physical Plant Supervisor 2

Arizona Department of Administration•Phoenix, AZ

1d•Onsite

About The Position

The Physical Plant Supervisor 2 supports the Construction and Facilities Maintenance Office mission by planning, directing, and supervising operations and maintenance (O&M) for Arizona Army National Guard facilities and sites in Region One at Papago Park Military Reservation. The position ensures O&M assignments comply with applicable federal and state policies, procedures, standards, guidelines, regulations, and local building codes. It coordinates projects and activities with internal and external customers, contracting officers, and private contractors, and leads a team of subordinate employees. Regular, predictable attendance and adherence to applicable standards of conduct are required. The role also provides after-hours and emergency help-desk callback response to facilities. The supervisor prepares and reviews contract documents, scopes of work, specifications, bids, and designs; conducts quality assurance and quality control; and inspects contracted work. The position oversees procurement of O&M goods and services, including purchase orders, requisitions, credit-card transactions, invoices, and related records. It handles correspondence, reports, interdepartmental coordination, staff priorities, personnel performance and decisions, work scheduling, cost estimates, production and budget reviews, safety programs, and departmental training and process improvement. The role calls for knowledge of facility maintenance trades and operations, agency procedures and procurement, and personnel and program management. It also requires project-management, administrative, computer, communication, cost-estimation, safety, and staff-supervision capabilities. Preferred qualifications include hands-on facilities-trade experience. Employment requires a valid Arizona driver's license appropriate to the assignment, in-state travel, U.S. citizenship, and a criminal background investigation, including the ability to achieve a favorable Tier 1 investigation for required Common Access Card access. Newly hired State employees must complete E-Verify.

Requirements

Possess and maintain a current, valid Arizona state-issued driver's license appropriate to the assignment.
Meet the requirement for in-state travel.
Be a U.S. citizen.
Pass a criminal background investigation and be able to achieve a favorable Tier 1 investigation to obtain or maintain a Common Access Card for required access to DoD platforms.
Successfully complete E-Verify as a newly hired State employee.
Knowledge of facility maintenance and operations trades and services, including plumbing, electrical, welding, carpentry, masonry, heating and air conditioning, landscaping, custodial work, fire and emergency prevention, utility infrastructure, and energy efficiency and conservation.
Knowledge of Arizona Department of Military Affairs, Army National Guard, and Construction and Facilities Maintenance Office operations, policies, and procedures; DEMA procurement methods and practices; and management principles for personnel and programs.
Skill in O&M administration, performance planning and discipline, coordination, billing, invoicing, data analysis, basic and state accounting principles, shift scheduling, utility usage and billing, and project management.
Skill in preparing scopes of work, reviewing bid documents and specifications, and obtaining bids and contracts.
General proficiency with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word, and organizational software such as PRIDE and APP.
Skill in interpersonal communication, group speaking, and personnel performance management, including training, advising, counseling, coaching, and mentoring.
Ability to estimate project costs; communicate effectively verbally and in writing; organize and prioritize information in digital business tools; and maintain effective relationships with vendors, contractors, and engineers.
Ability to manage time and direct subordinate work efficiently, ensure safety and quality standards, interpret safety codes and regulations, and interpret plans and specifications.

Nice To Haves

Hands-on experience in facilities trades such as electrical, plumbing, or mechanical work.

Responsibilities

Plan, direct, and supervise operations and maintenance of Arizona Army National Guard facilities and sites in Region One at Papago Park Military Reservation.
Ensure O&M assignments comply with applicable federal and state policies, procedures, standards, guidelines, regulations, and local building codes.
Coordinate O&M projects and activities with internal and external customers, contracting officers, and private contractors; lead and direct subordinate staff.
Prepare contract documents and review scopes of work, specifications, bid documents, bids, and designs; perform quality assurance and quality control; inspect contracted work and verify delivery.
Oversee procurement of O&M goods and services using purchase orders, requisitions, credit cards, and invoice payments; ensure procurement data and work-order closeout are accurate and maintain receipts and payment records.
Compose correspondence, respond to written inquiries, interpret administrative policies and procedures, liaise with other programs and organizations, attend staff meetings, and prepare regular and special program reports.
Approve time and attendance reports and project labor utilization; schedule work; evaluate subordinate performance and make hiring, disciplinary, and termination decisions; counsel staff on performance and behavior.
Maintain customer-service standards, prioritize and classify work requests, set production goals, refine processes, and review production, budget, and personnel reports.
Generate project cost estimates and plan and schedule personnel, equipment utilization, and costs.
Establish and enforce the safety program, conduct annual safety training, and plan, organize, schedule, and develop departmental training programs.
Research, evaluate, and revise procedures, programs, and directives using relevant findings, files, policies, directives, and regulations.
Provide after-hours and emergency help-desk callback response to facilities.

Benefits

Sick leave
Vacation and 10 paid holidays per year
Health insurance
Dental insurance
Retirement plan through the Arizona State Retirement System for eligible DEMA employees, or the Public Safety Personnel Retirement System for fire personnel
Life insurance
Long-term disability insurance
Optional short-term disability insurance
Optional deferred compensation plans
Optional supplemental life insurance
Paid parental leave program