Photoshoot & Sample Coordinator

RuffleButts•Flower Mound, TX

22h•Hybrid

About The Position

RuffleButts + RuggedButts is a digitally native premium children’s apparel company founded in 2007. We are looking for someone who is highly organized, detail-oriented, and able to manage multiple moving pieces while ensuring products, samples, and photoshoot logistics run smoothly. This role involves managing samples across multiple product categories, coordinating their handoff for marketing, sales, and photography, and maintaining accurate inventory logs. Additionally, the role supports photoshoot coordination, including pre-production planning, scheduling, model logistics, on-set operations, and ensuring products are photo-ready. The ideal candidate is resourceful, adaptable, a strong problem-solver, and excels at cross-functional communication and project management.

Requirements

Experience in Fashion, apparel, retail, or consumer products.
Sample coordination experience.
Production coordination experience.
Photoshoot or studio operations experience.

Nice To Haves

Experience working with product catalogs, e-commerce photography, or merchandising teams is a plus.

Responsibilities

Assist in ordering, receiving, tracking, and organizing samples per season across multiple product categories.
Prep and coordinate sample handoff across marketing, sales, and photography teams to always ensure shoot-ready product.
Maintain accurate sample records and inventory logs to support go-to-market readiness and seasonal launches.
Track and organize flat samples by style, colorway, and season to support ongoing shoot and merchandising needs.
Return, store, or disposition samples post-shoot in an organized and timely manner.
Assist in pre-production planning for monthly collection launches including pulling styles, coordinating with the merchandising team on embroidery, confirming run of show, and preparing call sheets.
Help coordinate shoot schedules and communicate timelines across internal teams and external talent.
Help support model logistics including booking and day-of communication.
Support on-set operations including merchandising, styling, steaming, and keeping shoots on schedule.
Assist with model fittings, wardrobe organization, and product transitions between shots.
Work closely with photographers, stylists, models, and creative teams.
Ensure products arrive complete, clean, and photo-ready.
Be a resourceful and adaptable problem-solver in a fast-paced environment.
Troubleshoot last-minute changes, missing samples, or scheduling conflicts.
Maintain composure under tight deadlines.
Utilize strong interpersonal and communication skills to work cross-functionally with Merchandising, Design, Marketing, Creative, and Operations teams.
Be proactive in identifying issues and communicating solutions.
Demonstrate exceptional attention to detail and follow-through.
Manage multiple projects and deadlines simultaneously.
Utilize strong planning, prioritization, and time-management skills.
Coordinate calendars, schedules, and project timelines.