Photoshoot & Sample Coordinator

RuffleButts•Flower Mound, TX

2d•Hybrid

About The Position

RuffleButts + RuggedButts is a digitally native premium children’s apparel company founded in 2007. We are known for lasting quality, playful prints, and family-matching collections. Our products are available online, on Amazon, and in select premium retailers globally. We are looking for someone who is highly organized, detail-oriented, and able to manage multiple moving pieces while ensuring products, samples, and photoshoot logistics run smoothly.

Requirements

Experience in Fashion, apparel, retail, or consumer products.
Sample coordination.
Production coordination.
Photoshoot or studio operations.

Nice To Haves

Experience working with product catalogs, e-commerce photography, or merchandising teams.

Responsibilities

Assist in ordering, receiving, tracking, and organizing samples per season across multiple product categories.
Prep and coordinate sample handoff across marketing, sales, and photography teams to always ensure shoot-ready product.
Maintain accurate sample records and inventory logs to support go-to-market readiness and seasonal launches.
Track and organize flat samples by style, colorway, and season to support ongoing shoot and merchandising needs.
Return, store, or disposition samples post-shoot in an organized and timely manner.
Assist in pre-production planning for monthly collection launches including pulling styles, coordinating with the merchandising team on embroidery, confirming run of show, and preparing call sheets.
Help coordinate shoot schedules and communicate timelines across internal teams and external talent.
Help support model logistics including booking and day-of communication.
Support on-set operations including merchandising, styling, steaming, and keeping shoots on schedule.
Assist with model fittings, wardrobe organization, and product transitions between shots.
Work closely with photographers, stylists, models, and creative teams.
Ensure products arrive complete, clean, and photo-ready.
Be resourceful and adaptable in a fast-paced environment.
Troubleshoot last-minute changes, missing samples, or scheduling conflicts.
Maintain composure under tight deadlines.
Work cross-functionally with Merchandising, Design, Marketing, Creative, and Operations teams.
Proactively identify issues and communicate solutions.
Manage multiple projects and deadlines simultaneously.
Plan, prioritize, and manage time effectively.
Coordinate calendars, schedules, and project timelines.