Photo & Video Coordinator

Springs Window Fashions•Middleton, WI

About The Position

The Photo & Video Coordinator supports Springs Window Fashions’ visual content strategy by coordinating photo and video projects from planning through final delivery. The role works closely with the Senior Manager of Photography and Video to coordinate shoot logistics, manage assets, and align cross-functional partners. Success requires strong organization, attention to detail, independent work, speed, and ownership. The position is part of the Creative Services team within Marketing, which supports new product launches and ongoing projects across the Springs family of brands. The team collaborates on creative work that aligns with brand standards, business objectives, and customer needs.

Requirements

At least 1 year of previous experience.
Proficiency in Adobe Creative Cloud.
Proficiency in Microsoft Office Suite.
Aptitude for learning new technology and being tech-savvy.
Effective verbal and written communication skills.
Ability to collaborate with others and work with cross-functional teams.
Excellent organizational and problem-solving skills.
A sense of urgency and ability to prioritize.
Consistent attention to detail and quality.

Nice To Haves

Bachelor’s degree preferred in media production, marketing, communications, or a related field.
Passion for and knowledge of interior design or home décor, and following these types of brands online.

Responsibilities

Support planning and execution of photo and video shoots, including scheduling, product ordering, and vendor logistics, using traditional methods and alternative digital technology.
Ensure materials, products, and resources are prepared and delivered on time for each shoot.
Partner with the Senior Manager of Photography and Video and the Social Media Manager to execute project priorities, including large-scale shoots with content partners.
Maintain and update Smartsheet to track shoots, timelines, budgets, and asset deliverables.
Monitor project status and proactively communicate updates, risks, and next steps.
Help ensure projects are delivered on time and aligned with business priorities.
Upload, organize, and maintain photo and video assets in the digital asset management (DAM) system.
Tag and categorize assets to ensure they are accessible to internal teams and partners.
Coordinate color corrections and image retouching with outside vendors.
Support version control and final asset delivery across channels.
Coordinate review and approval processes for photo and video proofs.
Gather, consolidate, and communicate feedback from cross-functional partners to ensure alignment and efficiency.
Help drive timely approvals to keep projects moving.
Partner with marketing, product, creative, engineering, and other teams to ensure assets meet project needs and are used appropriately across channels.
Identify opportunities to improve photo and video production workflows, communication, and efficiency.
Contribute to scalable processes that support speed and quality.