Philanthropy Program Manager (7270)

THE SALVATION ARMY•Austin, TX

13d•Onsite

About The Position

The Philanthropy Program Manager serves as the Liaison to the Women's Auxiliary, playing a crucial role in strategizing and implementing initiatives that drive social impact through effective fundraising and relationship management. This position supervises, organizes, coordinates, directs, and oversees the day-to-day operations of the Women’s Auxiliary for Area Command Angel Tree programs, ensuring efficient and effective task accomplishment. The role involves cross-training and supporting all office assignments, focusing on targeted deadlines and quality standards. It also includes supervising, organizing, and coordinating Women’s Auxiliary volunteer events/projects for a large Auxiliary, advising and directing volunteers in setting up events/projects, and serving as a liaison to the Women’s Auxiliary by supplying necessary research, reports, and materials.

Requirements

Associates degree from an accredited college or university in a related field required.
Four years progressively responsible experience demonstrating a record of accomplishment in supervising volunteers as well as organizing, coordinating and managing of events/projects, preferable in a non-profit setting.
Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Knowledge of general office practices and procedures and of effective and efficient recordkeeping practices and procedures.
Knowledge of basic accounting or bookkeeping practices and procedures including ability to prepare spreadsheets.
Ability to plan, develop, and coordinate programs, meetings, and special events.
Ability to plan, develop, implement and evaluate a variety of special event strategies.
Ability to develop and administer a special events budget.
Ability to supervise, lead, motivate, monitor, and evaluate employees and volunteers.
Ability to present a positive and professional image of The Salvation Army.
Ability to prepare and maintain reports in an accurate, complete, and timely manner.
Ability to work independently and with limited supervision.
Ability to build and maintain effective working relationships with Auxiliary volunteers, Salvation Army officers, employees, members of advisory organizations, and the community.
Ability to apply discretion and independent judgment and exercise confidentiality.
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language effectively.
Ability to speak before small and large groups of people.
Ability to travel to various locations in order to participate in public meetings, conferences, etc.
Ability to work under the pressure of deadlines and time constraints.
Ability to operate various general office equipment including a telephone, Dictaphone, typewriter, computer, and adding machine.
Ability and willingness to conduct all duties in accordance with the ministry of the organization and its Christian principles; conducts all communications and job duties with the highest level of professionalism.
Valid State Drivers License

Nice To Haves

Bachelor’s degree preferred in project management, event planning, or related field.

Responsibilities

Program Development: Design and implement philanthropic programs that align with the organization's mission and goals, including identifying community needs and developing strategies to address them.
Fundraising: Collaborate with the Development Team to develop and execute fundraising strategies to secure donations and grants, involving relationship building with potential and existing donors, and managing fundraising campaigns.
Stakeholder Engagement: Cultivate and maintain relationships with donors, community partners, and other stakeholders to promote the organization’s mission and enhance its visibility.
Monitoring and Evaluation: Assess the effectiveness of philanthropic programs through data collection and analysis, ensuring objectives are met and reporting outcomes to stakeholders.
Team Leadership: Lead and mentor program staff, fostering a collaborative environment that encourages professional development and innovation.
Supervisory Responsibilities: Plan, direct, and supervise the work of assigned staff and/or volunteers; train and instruct employees in proper methods and procedures; monitor work to ensure accuracy, completeness, and compliance; conduct performance evaluations and provide hiring/firing recommendations.
Volunteer Management: Supervise and assist volunteers in various Women’s Auxiliary and Angel Tree program activities; lead recruitment, screening, training, and onboarding of volunteers; create and maintain volunteer training materials and procedural documentation.
Program Operations Oversight: Oversee program operations, timelines, and resources to ensure successful execution of events, projects, and ongoing initiatives; ensure program activities comply with organizational policies, procedures, and best practices.
Liaison Responsibilities: Serve as liaison to the Women’s Auxiliary, supplying research, reports, and materials; coordinate work with committees and sub-committees; maintain open communication with Area Command Leadership; serve as a liaison to other departments.
Communication Management: Receive and screen communications to the Women’s Auxiliary, prioritizing and facilitating communication.
Development Team Collaboration: Collaborate with the Development Team to support fundraising strategies connected to philanthropic programs, including events, campaigns, and donor engagement opportunities.
Donor Stewardship: Assist in donor stewardship by providing program information, impact data, and reports that support grant proposals, donor communications, and fundraising efforts.
Event Coordination and Implementation: Determine and set dates for events/projects; coordinate details including location, volunteer needs, and timing; coordinate, recruit, and supervise volunteers and/or employees involved in events/projects.
Volunteer Notification: Notify Auxiliary volunteers of all events/projects through mailings, newsletters, reminders, and phone calls; maintain records of correspondence and replies.
Event Planning and Execution: Plan, coordinate, and implement various events and projects related to the Women’s Auxiliary; supervise volunteers and participate in facilitation to ensure successful completion.
Administrative Coordination: Coordinate administrative processes for events, meetings, seminars, and special projects, including registrations, payments, travel, and logistics.
Record Keeping: Maintain accurate records, member lists, financial documentation, and confidential information.
Reporting and Evaluation: Prepare and present program updates, evaluations, and outcomes; monitor program performance and outcomes using data collection, tracking, and analysis; compile and analyze reports, statistics, surveys, and program data.
Office Coordination: Compose, prepare, and type a wide variety of paperwork, including correspondence, proposals, reports, newsletters, statistics, budgets, and minutes.
Administrative Processing: Coordinate and process administrative responsibilities associated with events/projects, including preparing forms, agreements, invitations, registrations, schedules, and travel arrangements.
Information Provision: Respond to questions, research, and provide specific and general information based on knowledge of department operations; maintain confidentiality.