Philanthropy Coordinator

Jupiter Medical Center•Lexington, MA

2d•Onsite

About The Position

The Philanthropy Coordinator (PC) provides general administrative, logistical, project management, data entry and fundraising support for a team of 6 to 8 gift officers at Jupiter Medical Center Foundation. The PC will be part of a fast-paced team and ensure the smooth functioning of all aspects of the fundraising cycle – identify, engage, evaluate, solicit, recognize, and steward. Structured for continued future growth within the organization, this position reports directly to the Executive Director of Major Gifts and Campaign Director.

Requirements

Bachelor's degree in communications, hospitality or related field with strong customer service skills preferred.
Minimum 2-4 years work experience in a non-profit agency, specifically in the fundraising field, or equivalent.
Must be detail oriented, a self-starter and have the ability to proactively problem solves and work well both individually and as part of a team.
Strong oral and written communications skills.
Proficient in Microsoft Office, specifically Word, Excel and Power Point
Knowledge of accessing and utilizing Blackbaud Raiser’s Edge.
Ability to sit, stand and walk for long periods of time.
Able to work under a high-pressure environment, work independently, multi-task, capable of making sound decisions, be detail oriented, alert and self-motivated.

Nice To Haves

Healthcare experience a plus.

Responsibilities

Assist with the cultivation, solicitation, and stewardship of current and prospective donors.
Work independently and within a team.
Take initiative to manage own priorities yet work collaboratively in a team environment to provide regular administrative support to the Executive Director of Major Gifts and Campaign Director and Philanthropy team.
Serve as a point of contact for the philanthropy team/donors through written and verbal communication and print donor cards as necessary.
Responsible for answering main Foundation phone line and directing calls appropriately.
Update main line voicemail message to reflect office closing.
Responsible for greeting guests.
Assist Foundation Staff in preparing conference rooms for meetings, including audio visual support.
Provide a positive giving experience to donors over the phone and in person.
Ability to handle incoming calls for memorial and in honor of gifts.
Be comfortable with data entry and proficient in Microsoft office, specifically Word, Excel, and Power Point.
Utilize Raiser’s Edge to update and maintain donor records and assist with pulling reports for portfolio review meetings.
Prioritize and manage multiple tasks, deliver results under tight deadlines with little oversight at times.
Assist with fundraising appeal production including updating donor lists, editing, printing, mailing, and managing project tasks timeline.
Complete special projects as assigned.
Attend off-site Foundation events as needed.
Be proactive in seeking additional duties and improving processes.
Performs other duties as assigned.
Establish effective networks, working relationships, and alliances in order to collaborate effectively within department and organization.
Relate to all kinds of people regardless of background; find topics and common interests that can be used to build rapport with others.
Provide guidance and feedback to help others strengthen knowledge/skills needed to accomplish tasks, solve problems, and perform effectively within the team.
Foster commitment and cohesiveness by facilitating cooperation and working as a team within the organization toward goal accomplishments.
Work well with others, build consensus, and ensure cooperation to complete tasks and positive workflow.
Exercise self-leadership, self-awareness, and self-regulation; manage emotions so that they are expressed appropriately; lead others by showcasing adaptability, empathy, and social skills.
Interact with others in a way that is seen as direct and truthful; ensure confidence in individual and organizational motives and representations.
Act in a way that is consistent with personal and organizational values by keeping confidence, promises, and commitments.
Clearly state goals and beliefs; inform people of their true intentions, do what they say they will do; follow through on commitments.
Support people in their efforts to try new things.
Think creatively, generate novel and valuable ideas and use these ideas to develop new or improved processes.
Accept new ways of doing things and adapt to change.
Speak and write clearly, convey information in a concise, organized, and logical manner.
Be adept at tailoring the message to fit the interests and needs of the audience.
Listen attentively and exercise tact, discretion, and diplomacy when interacting with members of the department and organization.
Treat all people with dignity and respect.
Demonstrate an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics.
Challenge bias and intolerance.
Develop all-inclusive groups in the realms of social interaction and communication.
Show respect for the beliefs of others; encourage and promote practices that support cultural diversity; discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.
Annual Joint Commission mandatory education requirements, in-service and health requirements including attendance at new employee orientation
TB/PPD Surveillance Program
Maintenance of required professional licensing and/or certification(s).