Philanthropy Programs Coordinator

Filoli Center•Woodside, CA

5d•Onsite

About The Position

Filoli is seeking a warm, organized, and detail-oriented Philanthropic Programs Coordinator to help steward and expand our vibrant community of supporters. You’ll serve as the heart of operations for our Filoli Circle and Guild programs, crafting exceptional donor experiences and keeping our back-of-house systems running seamlessly.

Requirements

2+ years of experience in development, donor services, membership, events, or nonprofit administration
Proficiency in Google Suite and Microsoft Office.
Familiarity with donor databases, ticketing systems, or CRMs
Exceptional written and verbal communication, high emotional intelligence, and a knack for cross-departmental teamwork.
A genuine passion for donor stewardship, ethical fundraising practices, and driving Diversity, Equity, Accessibility, and Inclusion (DEAI) across organizational culture.
Valid Driver’s License required.
Must be comfortable sitting for extended computer work, walking across uneven outdoor terrain during events, and occasionally lifting up to 25 lbs.

Nice To Haves

Bachelor’s degree preferred, or equivalent combined experience.
Blackbaud Altru experience is a big plus.

Responsibilities

Manage day-to-day administration for the Filoli Circle and Guild programs, including member onboarding, renewals, benefit fulfillment, communications calendars, and feedback gathering.
Serve as a responsive, friendly point of contact for donor inquiries, tour requests, and ticketing.
Coordinate custom behind-the-scenes touchpoints and ensure accurate donor recognition.
Oversee member event logistics from start to finish—managing RSVPs, registration, nametags, briefings, run-of-show materials, and post-event follow-up.
Partner with Membership and Operations to maintain accurate CRM records, track engagement KPIs, process gifts, and generate insights for program growth.