BILH Pharmacy Administrative Coordinator - Westwood, MA - full-time, On-Site

Beth Israel Lahey Health • Westwood, MA

25d • $25 - $34 • Onsite

About The Position

The Pharmacy Administrative Coordinator provides administrative support to leadership and a division or department by coordinating administrative work, projects, and staff. The role performs a range of administrative functions requiring in-depth knowledge of departmental programs, operations, services, and hospital policies and procedures. This position is full-time and on-site in Westwood, Massachusetts.

Requirements

• High school diploma or GED required.
• 3–5 years of related work experience required.
• Advanced skills with Microsoft applications, which may include Outlook, Word, Excel, PowerPoint, or Access, and other web-based applications.
• Ability to produce complex documents, perform analysis, and maintain databases.
• Ability to make decisions guided by precedents, policies, and objectives, and to make recommendations on issues affecting a department or functional area.
• Ability to address varied problems through analysis or interpretation, using observation, knowledge, and skills based on general precedents.
• Ability to set goals and determine how to achieve defined results within some guidelines, with broad guidance and overall direction from a manager or director.
• Ability to communicate clearly and effectively in written English and to comprehend and converse in English with medical center staff, patients, families, and external customers.
• Working knowledge of standard concepts, practices, procedures, and policies, with the ability to apply them in varied situations.
• Ability to lead small projects or work groups, foster collaboration and respect, and improve workflows.
• Ability to provide professional, respectful, service-oriented customer service using active listening and problem-solving, and remain calm in stressful situations.
• Must be vaccinated against influenza as a condition of employment.

Nice To Haves

• Associate's degree preferred.

Responsibilities

• Screens telephone calls and manages access to high-level positions, determining which matters require face-to-face meetings, can be referred to other managers, or can be resolved directly.
• Schedules and prepares for diverse and complex appointments, meetings, and travel arrangements.
• Oversees committee planning and preparation, including distributing minutes and preparing agendas, materials, and committee work.
• Plans and coordinates preparation for high-profile departmental programs and events, and makes recommendations as appropriate.
• Independently composes and edits complex and sensitive correspondence, reports, and documents for manager approval.
• Compiles, analyzes, and summarizes data from multiple sources to create detailed, complex documents, reports, and high-level presentations.
• Completes department-specific responsibilities documented at the local level.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED