Pharmaceutical Inventory Manager

Keywords Studios•Indianapolis, IN

1d•Onsite

About The Position

Keywords Studios is hiring a Pharmaceutical Inventory Manager for a pharmaceutical client’s Reference Standards Organization (CRSO). The role is onsite in downtown Indianapolis, Indiana, and supports the accuracy and integrity of more than 1.5 million reference standard containers. It is responsible for inventory control, material movement, disaster preparedness, and the lifecycle of corporate reference standards used globally across laboratories. The role supports sourcing, testing, certification, and distribution to promote consistent quality in product development and manufacturing, while protecting intellectual property and sensitive data and meeting applicable global regulatory requirements. The manager owns the physical inventory and end-to-end order fulfillment, including receiving, monitoring, dispensing, documenting, and shipping materials. The role interacts with global customers and approvers, prepares order documentation, maintains inventory and customer records, and helps resolve order and quality issues. It also contributes to procedure and process improvement, workplace organization, and reference-standard filling and labelling as needed. The position is onsite, Monday through Friday, 8:00 a.m. to 5:00 p.m. EST. It is listed as contractor and full-time. The employer offers contingent workers medical, dental, and vision benefits; paid time off, including sick time and select holidays; and 401(k) enrollment with a 3% employer match.

Requirements

Associate degree in chemistry or a related field, or equivalent pharmaceutical industry experience.
Superior attention to detail and problem-solving skills.
Ability to respond to changing priorities.
Experience with computers and software packages.
Teamwork and customer-service-oriented mindset.
Strong oral and written communication skills.
Self-motivated, flexible, and able to work independently.
No applicable drug allergies.
Ability to accurately weigh materials using an analytical balance.
Ability to stand for extended periods and work briefly in freezer conditions.

Nice To Haves

Clerical experience.
Laboratory experience.

Responsibilities

Own the physical reference-standard inventory of more than 1.5 million containers and serve as the first point of contact for inventory-related issues.
Process receipt of incoming materials and perform and document periodic physical inventories of stored reference-standard materials.
Manage the Material Preservation Program and move inventory to optimize storage space and dispensing efficiency.
Maintain inventory balance between main and disaster-recovery storage.
Correct inventory segregation monthly and submit appropriate batches for destruction.
Ensure compliance with regulatory and safety requirements.
Monitor pending shipments and ensure timely delivery to the dock.
Process domestic and international orders and obtain necessary approvals.
Interact with global customers and maintain customer and agency data.
Prepare Certificates of Analysis (COAs) and material safety data sheets (MSDS), and track order status.
Coordinate with the shipping dock and external request approvers, applying appropriate business processes based on order type.
Assist in maintaining accurate inventory through compliant dispensing; perform second-person verification and dispense materials.
Label and package materials and generate outbound shipping forms.
Conduct quarterly SSS inventories and manage SSS documentation.
Assist in creating and maintaining guidance documents and standard operating procedures (SOPs), and ensure documentation reflects current procedures.
Optimize processes, maintain clean workspaces, and ensure adequate stock of consumables.
Assist with reference-standard fills and labelling as needed.
Help customers meet order requirements and resolve non-standard issues.
Notify CRSO of quality deviations, troubleshoot order issues, identify customer trends, propose process improvements, and help resolve customer complaints.