Pharmaceutical Inventory Manager
About The Position
Keywords Studios is hiring a Pharmaceutical Inventory Manager for its pharmaceutical client. The role supports the client’s Reference Standards Organization (CRSO) by maintaining the accuracy and integrity of more than 1.5 million reference standard containers. It is critical to global right-to-operate and involves inventory control, material movement, and disaster preparedness. The manager oversees the lifecycle of corporate reference standards used globally across laboratories, including sourcing, testing, certifying, and distributing materials. The role supports order fulfillment, regulatory compliance, protection of intellectual property and sensitive data, and inventory, dispensing, and documentation activities. The position is onsite in downtown Indianapolis, Indiana, Monday through Friday, 8:00 a.m. to 5:00 p.m. EST.
Requirements
- Associate degree in chemistry or a related field, or equivalent pharmaceutical industry experience.
- Superior attention to detail and problem-solving skills.
- Ability to respond to changing priorities.
- Experience with computers and software packages.
- Teamwork and customer-service-oriented mindset.
- Strong oral and written communication skills.
- Self-motivated, flexible, and able to work independently.
- No applicable drug allergies.
- Ability to accurately weigh materials with an analytical balance.
- Ability to stand for extended periods and work briefly in freezer conditions.
Nice To Haves
- Clerical experience.
- Laboratory experience.
Responsibilities
- Own the physical inventory of more than 1.5 million reference standard containers and approximately 5,000 annual inventory transactions.
- Serve as the first point of contact for issues related to reference standard inventory.
- Process receipts of incoming materials.
- Perform and document periodic physical inventories of stored reference standard materials.
- Manage the Material Preservation Program.
- Monitor and move inventory to optimize space and dispensing efficiency.
- Maintain balance between main and disaster recovery storage.
- Correct inventory segregation monthly and submit appropriate batches for destruction.
- Ensure compliance with regulatory and safety requirements.
- Monitor pending shipments and ensure timely delivery to the dock.
- Process international and domestic orders and obtain necessary approvals.
- Interact with global customers and maintain customer and agency data.
- Prepare Certificates of Analysis (COAs) and MSDS, and track order status.
- Coordinate with the shipping dock and external request approvers.
- Apply appropriate business processes based on order type.
- Assist in maintaining accurate inventory through compliant dispensing.
- Perform second-person verification and dispense materials.
- Label and package materials and generate outbound shipping forms.
- Conduct quarterly SSS inventories and manage SSS documentation.
- Assist in creating and maintaining guidance documents and SOPs.
- Optimize processes and ensure documentation reflects current procedures.
- Maintain clean workspaces and adequate stock of consumables.
- Assist with reference standard fills and labelling as needed.
- Help customers comply with order requirements and resolve non-standard issues.
- Notify CRSO of quality deviations and troubleshoot order issues.
- Identify customer trends and propose process improvements.
- Assist in resolving customer complaints.
Benefits
- Medical, dental, and vision benefits.
- Paid time off, including sick time and select holidays.
- 401(k) enrollment with 3% employer matching.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
