Personnel Coordinator, Bureau of Food Safety and Community Sanitation

City of New York • New York, NY

4d • $61,656 - $70,904

About The Position

The Personnel Coordinator supports the Bureau of Food Safety and Community Sanitation (BFSCS) by ensuring timely, accurate processing of personnel actions and coordinating bureau-wide personnel support functions. Reporting directly to the Human Resources Manager, the coordinator serves as a key point of contact for staff and program areas, responds to personnel inquiries, and maintains accurate employee records in the BFSCS database. The role supports workforce readiness, compliance, and operational continuity through coordination of staff ID requests, vacancy tracking and hiring follow-up, leave monitoring and return-to-duty follow-up, and leave administration, including FMLA documentation and coordination of Workers’ Compensation matters with appropriate units.

The position is in the NYC Department of Health and Mental Hygiene’s Division of Environmental Health, which works to prevent and control illness and injury related to environmental and occupational health risks through outreach, education, surveillance, and enforcement. The Division has 1,000 staff and covers areas including environmental investigations, lead poisoning, injury prevention, occupational health, food safety, childcare, radiation control, water quality, air quality, climate health, vector control, veterinary public health, and pest control.

The posting states that only permanent employees in the title may apply. The position is classified as Principal Administrative Associate (10124).

Requirements

• Only permanent employees in the title may apply.
• Meet one of the stated qualification pathways: a baccalaureate degree plus two years of satisfactory, full-time, progressively responsible clerical/administrative experience, including one year in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or an associate degree or 60 semester credits plus three years of such experience, including one year of the specified administrative or supervisory experience; or a high school diploma or equivalent plus four years of such experience, including one year of the specified administrative or supervisory experience; or equivalent education and/or experience, with the required one year of administrative or supervisory experience.
• For the education-and/or-experience equivalency pathway, education above high school may substitute for general clerical/administrative experience at 30 semester credits for six months of experience, up to a maximum of three years, but not for the required one year of administrative or supervisory experience.
• Strong written and verbal communication.
• Excellent organization and attention to detail.
• Ability to prioritize and meet tight deadlines in a high-volume setting.
• Strong follow-up and case-tracking skills.
• Professional customer service and discretion with confidential information.
• Effective problem-solving and issue-resolution skills.

Nice To Haves

• Advanced proficiency in Word, Excel, PowerPoint, and Visio.

Responsibilities

• Process and track personnel actions, including hires, transfers, separations, leave actions, and updates, accurately and on time, and update them in the BFSCS database.
• Ensure positions are filed in a timely manner and escalate barriers affecting hiring timelines to management.
• Monitor staff on leave and follow up on return-to-duty.
• Review and process FMLA, Workers’ Compensation, and other leave requests for accuracy and required documentation tracking.
• Respond to a high volume of personnel inquiries.
• Coordinate and track staff ID card requests and maintain accurate records and supporting documentation in accordance with policy and deadlines.
• Assist with staff onboarding and offboarding.
• Prepare and update Excel tracking sheets for events and projects.
• Review resumes for open positions and assist with interview coordination.
• Attend hiring events throughout the five boroughs.
• Provide coverage and assistance to other units as needed.
• Perform additional related duties assigned by management.

Benefits

• Premium-free health insurance plan; the posting says it saves employees over $10,000 annually based on a 2024 assessment.
• Additional health, fitness, and financial benefits may be available depending on the position’s associated union or benefit fund.
• Public-sector defined-benefit pension plan with steady monthly retirement payments.
• Tax-deferred savings program.
• Worksite Wellness Program with health resources and opportunities.
• Depending on the position, the possibility of working from home up to two days during the week.
• Potential for greater job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level