Personnel Coordinator, Bureau of Food Safety and Community Sanitation

City of New York • New York City, NY

2d • Hybrid

About The Position

The Personnel Coordinator supports the New York City Department of Health and Mental Hygiene’s Bureau of Food Safety and Community Sanitation (BFSCS) by ensuring timely, accurate processing of personnel actions and coordinating bureau-wide personnel support functions. The role reports directly to the Human Resources Manager and serves as a point of contact for staff and program areas on personnel-related inquiries. It maintains employee records in the BFSCS database and supports workforce operations, including staff ID card requests, vacancy tracking and hiring follow-up, leave monitoring and return-to-duty follow-up, FMLA documentation and tracking, and coordination of Workers’ Compensation matters with appropriate units.

The position helps maintain workforce readiness, compliance, and operational continuity across BFSCS. Duties also include onboarding and offboarding support, maintaining tracking spreadsheets, reviewing resumes, coordinating interviews, attending hiring events across the five boroughs, and providing coverage to other units as needed.

Requirements

• Meet one of the stated qualification pathways: a bachelor’s degree and two years of progressively responsible clerical/administrative experience, including one year of qualifying administrative or supervisory experience; an associate degree or 60 semester credits and three years of such experience, including one year of qualifying administrative or supervisory experience; a high school diploma or equivalent and four years of such experience, including one year of qualifying administrative or supervisory experience; or equivalent education and/or experience.
• Possess at least one year of administrative experience or experience supervising staff performing clerical/administrative work of more than moderate difficulty.
• Demonstrate strong written and verbal communication.
• Demonstrate excellent organization and attention to detail.
• Ability to prioritize and meet tight deadlines in a high-volume setting.
• Strong follow-up and case-tracking skills.
• Professional customer service and discretion with confidential information.
• Effective problem-solving and issue-resolution skills.

Nice To Haves

• Advanced skills in Word, Excel, PowerPoint, and Visio.

Responsibilities

• Process and track personnel actions, including hires, transfers, separations, leave actions, and updates, accurately and on time; update all actions in the BFSCS database.
• Ensure positions are filed in a timely manner and escalate barriers affecting hiring timelines to management.
• Monitor staff on leave and follow up on return-to-duty.
• Review and process FMLA, Workers’ Compensation, and other leave requests for accuracy and track required documentation.
• Respond to personnel inquiries.
• Coordinate and track staff ID card requests and maintain accurate records and supporting documentation in accordance with policy and deadlines.
• Assist with staff onboarding and offboarding.
• Prepare and update Excel tracking sheets for events and projects.
• Review resumes for open positions and assist with interview coordination.
• Attend hiring events across the five boroughs.
• Provide coverage and assistance to other units as needed.
• Perform additional related duties assigned by management.

Benefits

• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available depending on the position’s associated union or benefit fund.
• Public-sector defined-benefit pension plan with steady monthly payments in retirement.
• Tax-deferred savings program.
• Worksite Wellness Program with health resources and opportunities.
• Depending on the position, the possibility of working from home up to two days during the week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level