Personnel Coord Bookkeeper-Homer

Albertsons Companies•Homer, AK

About The Position

The Personnel Coordinator Bookkeeper (PCB) manages cash accuracy, maintains accurate records of store sales and related transactions, coordinates recruiting, hiring, and training activities, and completes payroll tasks. The role supports the Store Director in troubleshooting cash and payroll opportunities. It is a non-exempt, hourly position, with a schedule determined by store needs, and reports to the Store Director. The PCB performs cash-up and audit procedures, maintains cash-office and personnel records, monitors compliance with applicable programs and procedures, coordinates employee hiring and onboarding, and submits payroll and employee-status transactions. The position also supports front-end operations and other store departments as needed. Supervisory responsibilities are limited; the PCB may supervise front-end employees in the absence of management.

Requirements

Demonstrated ability to follow company customer service expectations.
Ability to work with other employees in a team environment.
Ability to understand and follow instructions.
Ability to multitask, maintain accuracy, and pay attention to detail.
Ability to use basic math skills, reading, and writing.

Responsibilities

Perform daily and weekly cash-up procedures, including till reconciliation, deposit preparation, safe audits, and verification of sales involving Lottery, CoinStar, Western Union, tickets, stamps, and money orders.
Research and report problems and shortages—including WIC violations, check-cashing procedure violations, cash variances, improper refunds or voids, coupon variances, and till balance irregularities—to the Front-End Manager and Store Director.
Partner with the Front-End Manager, Store Director, and Asset Protection to resolve cash opportunities and other front-end shrink issues.
Complete till and safe audits according to Division standards.
Order change, tickets, money orders, bus passes, lottery supplies, postage, and miscellaneous office supplies.
Perform daily administrative duties, including checking email, maintaining cash-office files or binders with required reports, and monitoring the Store Portal for communications and bulletins.
Monitor compliance with Anti-Money Laundering (AML), Western Union (WU), and Lotto requirements.
Complete weekly administrative duties, including cash over/short tracking, the manufacturers coupon bag, the AML checklist, and analysis of Lawson, Banking Discrepancy, Returned Check, Returned WIC Check, SRA Dashboard, and manufacturer coupon reports.
Track employee attendance or schedule violations and report issues promptly to Store Management and the appropriate Department Manager.
Coordinate hiring activities, including requisitions, application reviews, screening interviews, department manager interview scheduling, the tax credit process, and contacting Human Resources for guidance on accommodation requests.
Complete new-hire onboarding, initial training, and coordination of department-specific training with department managers; may attend outside recruiting activities such as job fairs.
Maintain in-store recruiting materials, applications, policy sign-off forms, and related materials.
Order and distribute employee uniforms, including aprons, hats, polo shirts, and name tags, according to Division guidelines.
Update the Rising Star board according to Division guidelines.
Pull daily Time and Attendance reports, make necessary time edits, review employee time records for compliance with company policies and minor labor laws, track minor work permits and annual updates, and submit daily and weekly payroll.
Maintain employee personnel files in compliance with company policy and applicable laws, keeping medical information in a separate red file.
Coordinate inputs and track paperwork for employee leaves of absence, and process paperwork for returns from leave.
Submit employee status transactions through HRDirect, including address changes, new hires, job changes, promotions, and terminations; retain HR records according to records-retention requirements.
Track Food Handler permit expirations where applicable and communicate with employees about updating permits.
Support front-end operations, including till loans and pickups, donation canister maintenance, and serving as a backup checker.
Document lost and found items according to Division guidelines.
Maintain the cleanliness and neat appearance of the office and customer service areas.
Perform other assigned duties, including supporting store departments as needed.