Personnel Coord Bookkeeper-Homer

Albertsons•Homer, AK

6d•Onsite

About The Position

The Personnel Coordinator Bookkeeper (PCB) manages cash accuracy and records of store sales and related transactions, coordinates recruiting, hiring, and training activities, and completes payroll tasks. The role supports the Store Director with cash and payroll troubleshooting. It is a non-exempt, hourly position, with a schedule determined by store needs, and reports to the Store Director. The PCB handles cash-up and reconciliation activities, investigates and reports discrepancies, supports front-end operations, and performs daily and weekly administrative and compliance tasks. The role also coordinates hiring and onboarding, maintains employee and payroll records, processes employee status and leave paperwork, and supports recruiting and employee training activities. The position is primarily conducted inside the store, with rare time outside. Work may involve a cooler or freezer at 0–42 degrees and occasional use of mild cleaning products. The role involves frequent standing and walking, handling cash and documents, and using office and store equipment. Albertsons’ Companies will provide reasonable accommodation for qualified individuals with disabilities who can meet overall job requirements.

Requirements

Demonstrated ability to follow company customer service expectations.
Ability to work with other employees in a team environment.
Ability to understand and follow instructions.
Ability to multitask, maintain accuracy, and pay attention to detail.
Ability to use basic math skills, reading, and writing.

Responsibilities

Perform daily and weekly cash-up procedures, including till reconciliation, deposit preparation, safe audits, and verification of sales involving lottery, Coinstar, Western Union, tickets, stamps, and money orders.
Research and report problems and shortages, including WIC violations, check-cashing procedure violations, cash variances, improper refunds or voids, coupon variances, and till balance irregularities.
Work with the Front-End Manager, Store Director, and Asset Protection to resolve cash opportunities and other front-end shrink issues.
Complete till and safe audits as directed by Division standards.
Order change, tickets, money orders, bus passes, lottery supplies, postage, and office supplies.
Perform daily administrative tasks, including checking email, maintaining cash-office files and binders, and monitoring the Store Portal for communications and bulletins.
Monitor compliance with Anti-Money Laundering, Western Union, and Lotto requirements.
Complete weekly administrative tasks, including cash over/short tracking, manufacturer coupon bag handling, Anti-Money Laundering checklists, and analysis of specified reports.
Track employee attendance or schedule violations and report issues to Store Management and the appropriate Department Manager.
Coordinate hiring activities, including requisitions, application reviews, screening interviews, department-manager interviews, tax-credit processing, and consultation with Human Resources regarding accommodation requests.
Complete new-hire onboarding and initial training, and coordinate department-specific training with department managers.
Maintain in-store recruiting materials, applications, policy sign-off forms, and related materials; may attend external recruiting activities such as job fairs.
Order and distribute employee uniforms in accordance with Division guidelines, and update the Rising Star board.
Pull daily Time and Attendance reports, make necessary time edits, and review employee time records for compliance with Company policies and minor labor laws, including tracking minor work permits and annual updates.
Submit daily and weekly payroll.
Maintain employee personnel files, keep medical information in a separate red file, and retain HR records according to records-retention requirements.
Coordinate paperwork for employee leaves of absence and process paperwork for returns from leave.
Submit employee status transactions through HRDirect, including address changes, new hires, job changes, promotions, and terminations.
Track Food Handler’s permit expirations where applicable and communicate with employees about updates.
Support front-end operations, including till loans and pickups, donation canister maintenance, and backup cashiering.
Document lost-and-found items according to Division guidelines.
Maintain cleanliness and neat appearance of the office and customer-service areas.
Support other store departments as needed and perform other assigned duties.
May supervise front-end employees in the absence of management.