Personal & Family Assistant

Lollipop Pediatric Dentistry & Orthodontics•Costa Mesa, CA

About The Position

A busy family is seeking a reliable, organized, energetic, and caring Family & Personal Assistant to help manage household needs and the schedules of school-aged children. The role combines before- and after-school childcare support with personal, household, administrative, and occasional marketing tasks during school hours. It suits someone who enjoys variety, stays busy, and proactively takes care of tasks that need attention. The typical day begins around 7:30 AM with preparing a simple breakfast, helping the children get ready, and driving them to school. During school hours, duties may include errands and deliveries, organizing the home and household supplies, coordinating appointments and service providers, handling personal tasks, completing administrative projects, making calls and following up with vendors, and preparing for trips and events. The assistant may also support marketing or community events and social media projects, depending on experience. In the afternoon, the assistant picks up the children, drives them to tutoring, appointments, and activities, and helps organize their schedules and preparations for the next day. This is not a traditional nanny or housekeeping position. The mix of responsibilities varies from day to day, and the family is seeking someone responsible, resourceful, trustworthy, comfortable with children, and willing to help across different kinds of tasks. The family hopes to find someone who will become a dependable part of its daily routine and stay long-term.

Requirements

Valid driver's license and clean driving record.
Reliable transportation.
Comfort transporting children.
Ability to pass a background check.
Comfort using a smartphone, email, Google Docs/Sheets, and basic computer programs.
Dependable and punctual.
Warm and comfortable with school-aged children.
Organized and detail-oriented.
Proactive and able to work independently.
Safe and confident driver.
Comfortable running errands throughout Orange County.
Tech-savvy and willing to learn.
Flexible and willing to help with different types of tasks.
Trustworthy and respectful of the family's privacy.

Nice To Haves

Prior childcare, family assistant, personal assistant, or administrative experience.
Experience relevant to social media or marketing projects.

Responsibilities

Prepare a simple breakfast for the children and help them get ready for school.
Drive the children to school and pick them up in the afternoon.
Transport the children to tutoring, appointments, and activities.
Help keep the children's schedules organized and prepare them for the next day.
Run errands, including returns, pickups, and deliveries.
Organize areas of the home and keep household supplies organized and stocked.
Coordinate appointments, deliveries, and service providers.
Handle packages, gifts, returns, and miscellaneous personal tasks.
Assist with administrative projects, research, organization, and data entry.
Make calls and follow up with vendors.
Help prepare for family trips, birthdays, parties, and events.
Assist with marketing and community events, giveaways, supplies, and event preparation.
Help with social media or marketing projects depending on experience.
Complete miscellaneous projects as needed.