Personal Assistant

DM Estate Staffing•Park City, UT

12d•Hybrid

About The Position

A busy, family-focused household in Park City, Utah, is seeking a full-time Personal Assistant to manage the family’s scheduling, logistics, and personal needs. This newly created role is suited to an experienced, proactive assistant who anticipates needs, keeps plans and priorities on track, and helps the family identify tasks that can be delegated. The ideal candidate is warm, discreet, highly organized, adaptable, and professional, with sound judgment and a dependable presence. The position is hybrid, with 2–3 days per week in the home. The regular schedule is Monday–Friday, 8:30 AM–4:30 PM, with occasional flexibility as needed. The assistant will support personal and family matters, household coordination, events, and administrative tasks, and may occasionally assist at the family’s second home. Candidates must be local to the Salt Lake City area.

Requirements

Must be local to the Salt Lake City area.
At least 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar role; private-household experience is ideal.
Highly organized and proactive, with confidence guiding principals in delegating.
Warm and professional, with high emotional intelligence and strong boundaries.
Discreet, trustworthy, and adaptable.
Comfortable using technology, including Google Workspace and Apple products.
Excellent written and verbal communication skills.
Flexible for occasional evenings, weekends, and travel.
Valid driver’s license and personal vehicle available for work use.
Legally authorized to work in the United States.
Willing to undergo a background check and sign an NDA.

Responsibilities

Manage family calendars, appointments, and scheduling.
Plan and coordinate domestic and international travel in collaboration with the family’s travel advisors.
Make reservations, book transportation, and arrange outings and experiences.
Manage gifting, including purchasing, wrapping, and shipping.
Support children’s schedules and logistics as needed.
Run errands, including grocery shopping.
Coordinate scheduling and logistics with the property manager and household vendors.
Meet vendors and service providers at the home as needed.
Support household projects by handling research, ordering, and scheduling logistics.
Lead organizational projects and create systems that help daily life run smoothly.
Handle shipping, receiving, and household deliveries.
Provide occasional support at the family’s second home as needed.
Plan and coordinate dinner parties and family celebrations, including sending invitations and booking chefs, caterers, and other vendors.
Help bring the family’s ideas for gatherings to life.
Track household bills, confirm details with vendors, and coordinate approvals and payments with the family’s existing accountant.
Maintain organized records and documentation.
Hold regular check-ins with the family to align on priorities.