Personal Assistant

Maven Recruiting Group • San Francisco, CA

11d • Onsite

About The Position

A private family office supporting an ultra-high-net-worth individual is seeking a polished and highly capable Personal Assistant to provide hands-on support in San Francisco. The role offers an opportunity to work in a fast-moving, high-touch environment requiring discretion, flexibility, and attention to detail.

The Personal Assistant will provide comprehensive support for the principal’s personal, administrative, and logistical needs. This highly visible and trusted position requires excellent judgment, responsiveness, and discretion. The successful candidate will be able to pivot quickly, anticipate needs, and handle day-to-day priorities and last-minute requests with a solutions-oriented mindset.

Requirements

• Previous Personal Assistant, Executive Assistant, or private family office experience is required.
• Exceptionally organized with outstanding attention to detail and follow-through.
• Comfortable working in a fast-paced environment where priorities can shift quickly.
• Resourceful, proactive, and confident finding solutions independently.
• Polished and professional with strong interpersonal and communication skills.
• Highly trustworthy with excellent judgment and an innate understanding of discretion.
• Flexible, service-oriented, and willing to jump in wherever needed.

Nice To Haves

• Experience supporting a high-profile or ultra-high-net-worth principal.

Responsibilities

• Manage complex calendars, appointments, reservations, and day-to-day scheduling.
• Coordinate personal travel, transportation, itineraries, and related logistics.
• Handle errands, purchases, returns, deliveries, and other personal requests.
• Liaise with household staff, vendors, service providers, and external contacts.
• Track appointments, deadlines, and important personal commitments.
• Assist with events, reservations, gifting, and special projects as needed.
• Anticipate the principal’s needs and proactively address scheduling or logistical issues.
• Maintain the highest level of confidentiality and discretion when handling sensitive personal information.

What This Job Offers

• Education Level: No Education Listed