Personal Assistant

Aston Carter • West Chicago, IL

4d • $20 - $22 • Onsite

About The Position

We are seeking a highly organized and dependable Personal Assistant to provide day-to-day administrative and personal support to company leadership within a family-owned business environment. This role serves as a trusted right-hand resource, helping manage paperwork, mail, files, property-related administrative matters, follow-up activities, and organizational tasks. The ideal candidate is a self-starter who works independently, communicates professionally, and thrives in a behind-the-scenes support role.

This is a contract assignment based in West Chicago, Illinois. The description characterizes the role as hybrid in one section and fully onsite in another. It typically requires 32 hours per week, with no work on Fridays; some weeks may have fewer hours. The assignment is anticipated to last approximately 6–8 weeks, with possible extension based on business needs.

Requirements

• Experience organizing and managing high volumes of files, paperwork, and mail.
• Ability to work independently with minimal supervision.
• Strong communication skills and professional communication abilities.
• Confidence following up with people to ensure outstanding items are completed.
• Ability to handle confidential information.
• Strong prioritization and multitasking abilities.
• Strong organizational and time-management skills.
• Ability to remain professional when interacting with leadership and external contacts.
• Flexibility and adaptability to changing business needs.
• Strong problem-solving and critical-thinking abilities.
• Reliable transportation and ability to work onsite as scheduled.
• Positive attitude and willingness to help where needed.
• Self-motivated and proactive in identifying and completing tasks without constant direction.

Nice To Haves

• Previous experience as an Administrative Assistant, Personal Assistant, Executive Assistant, Office Assistant, Clerical worker, Receptionist, or in Office Support.
• Customer service or professional phone communication experience.
• Experience handling mail distribution, document tracking, and general office administration.

Responsibilities

• Organize and maintain physical files.
• Process incoming mail and manage documentation.
• Assist with property-related administrative tasks.
• Conduct follow-up phone calls.
• Support various projects as needed.
• Maintain confidentiality and professionalism.
• Manage changing priorities effectively.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical Illness, Accident, and Hospital coverage, if eligible.
• 401(k) Retirement Plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary Life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off/leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed