Personal & Executive Assistant to Company Executive

Americana Real Estate Inc•Henderson, NV

2d•$50,000 - $60,000•Onsite

About The Position

CENTURY 21 Americana has an exciting opportunity for a Personal / Executive Assistant to the President of our growing company. The Assistant will work closely with the President to ensure his day-to-day is structured, coordinated, and organized, enabling him to maximize his productivity and to carry out his job effectively.

Requirements

Must have an active Nevada Real Estate license
Spanish fluency required due to regular communication with Spanish-speaking clients
Exemplary planning and time management skills
Exceptional attention to detail
Ability to interact with high-profile clients and executives
At least 3 years of experience as a personal or administrative assistant
Outstanding verbal and written communication skills
Strong organizational skills
Ability to treat confidential information with appropriate discretion
Strong interpersonal skills
Proactive approach to problem-solving
Ability to act as a gatekeeper and escalate relevant information to the executive as needed
Skilled in the use of standard office equipment
Ability to work effectively with minimal supervision
Strong computer skills with familiarity with Mac and the Google Suite
Exceptional multitasker with experience of working at a very fast pace while prioritizing conflicting demands
Excellent communicator with the ability to connect with people and build relationships quickly
A good level of organizational skills and discretion when dealing with confidential company matters
Always available, mobile, and willing to travel

Responsibilities

Handling and organizing a large influx of incoming emails, calls, and inquiries
Managing CEO’s schedule of daily training, meetings, company events, speaking engagements
Coordinating meetings, setting agenda, preparing presentation materials, tracking and distributing meeting minutes
Streamlining administrative processes to ensure the Leadership team consistently operates at the highest level of efficiency
Perform real estate assistant duties, including showing homes, transaction coordination, setting appointments, and marketing. MUST have an active license!
Carrying out advanced internet research to provide detailed information regarding potential clients and business partners
Run errands as requested
Coordinating travel arrangements, including flights, accommodation, and ground transportation, and creating itineraries
Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
Prepare presentations on behalf of the CEO for meetings and speaking engagements
Assisting in writing and transcribing speeches
Performing minor accounting and bookkeeping duties
Coordinating executive meetings, including scheduling, sending reminders, and organizing catering
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department