Personal Assistant

SQ4D•Town of Riverhead, NY

4d•$950 - $1,450

About The Position

SQ4D is seeking a motivated, outgoing Personal Assistant to support senior employees by ensuring they have the information and resources they need. The role includes managing appointments and calendars, organizing meetings, preparing correspondence, maintaining filing systems and office procedures, running errands, and ordering supplies. The successful candidate is highly organized, communicates well in writing and verbally, and has a friendly demeanor. In this role, you will help senior team members make the most of their day, keep the company informed about upcoming events, and manage scheduling for client meetings, employee evaluations, and recruiting events. SQ4D is headquartered in New York and describes its work as producing safe, affordable, eco-friendly 3D-printed houses using automation, additive manufacturing, and sustainable building methods, with a focus on worker safety.

Requirements

High school diploma or GED.
Previous experience as an Administrative Assistant or in a similar position.
Familiarity with standard office equipment, such as printers and fax machines.
Excellent computer skills and knowledge of Google Drive and related Google systems.
Strong organizational and time-management skills, including the ability to prioritize projects.
Excellent written and verbal communication skills and a friendly demeanor.

Nice To Haves

Associate’s degree or administrative training.

Responsibilities

Schedule appointments and maintain a calendar.
Organize meetings and take accurate minutes.
Write and distribute emails, memos, and letters.
Maintain an organized filing system.
Develop, update, and maintain relevant office procedures.
Run errands as needed.
Order essential and non-essential supplies.
Work with people across the company to ensure everyone is informed and coordinated.
Maintain scheduling for client meetings, employee evaluations, and recruiting events.
Help senior employees make the most of their day and ensure employees are aware of upcoming events.