Personal Assistant

Peppers Personal Assistants • Bainbridge Island, WA

11d • Onsite

About The Position

The Personal Assistant works primarily in a client’s home on Bainbridge Island, managing daily routines, coordinating services, and advancing household projects. The role combines planning and organizing with hands-on tasks such as laundry, dishes, grocery shopping, and meal preparation. The assistant works independently with guidance and support from management and Pepper’s team. Responsibilities are based on the client’s needs and agreed service scope. Applicants must live in the greater Seattle area and be able to reliably commute to the client’s home.

This assignment is 15 hours per week, Monday, Wednesday, and Friday from 11:00 a.m. to 4:00 p.m. The Personal Assistant is a part-time W-2 employee with a regular client assignment and reports to the Area Service Manager. Compensation is $29–$32 per hour, depending on relevant experience and qualifications.

The position requires inclusive, patient, and adaptable client service, including learning the client’s preferences and needs and maintaining practical household systems. The assistant must balance recurring tasks, urgent requests, and projects within scheduled hours; communicate clearly about progress and priorities; protect client privacy and property; and use sound judgment about when to act independently and when to seek approval or management guidance. The role is not designed for candidates seeking childcare, housekeeping-only, or entry-level administrative work.

Requirements

• At least three years of relevant professional experience in household management, personal or executive assistance, hospitality, luxury service, or comparable client-focused work.
• No formal degree is required.
• Strong organization and attention to detail, with the ability to manage competing priorities without day-to-day supervision.
• Practical problem-solving skills, including noticing gaps, researching options, recommending solutions, and knowing when to ask for guidance.
• Clear written and verbal communication, discretion, dependable follow-through, and openness to feedback.
• Comfort using Google Workspace, Microsoft Office, and communication and task-management tools such as Slack and Trello.
• Valid driver’s license and reliable access to an insured vehicle for assignments requiring driving.
• Must live in the greater Seattle area and be able to reliably commute to the client’s home and work the posted schedule.
• Ability to perform household tasks involving standing, walking, bending, reaching, sitting, driving, and using technology, and to lift or carry items up to 35 pounds as required by the assignment, with or without reasonable accommodation.
• Inclusive, open-minded, and nonjudgmental approach that respects diverse identities, relationships, and perspectives, including LGBTQIA+ identities and consensual nontraditional relationship structures.
• Familiarity with neurodivergence, particularly ADHD, or willingness to learn effective support approaches.
• Ability to recognize individual cues, communicate with curiosity and patience, and adapt organizational systems to the client’s needs.
• Willingness to learn about the client’s individual needs and provide thoughtful support related to chronic illness and pain.
• Comfort working in a lived-in home with varying levels of tidiness and ongoing creative projects.
• Ability to independently track tasks, appointments, deadlines, and follow-up needs, and to maintain and reset household systems with patience.

Nice To Haves

• An appreciation for the arts and creativity.

Responsibilities

• Create and maintain household organization systems, including decluttering, household resets, seasonal organization, and longer-term projects.
• Plan and prepare meals; manage grocery shopping, errands, laundry, wardrobe care, dishes, and light household upkeep.
• Provide pet care as assigned and work around the household’s cats, rodents, and reptiles.
• Coordinate appointments, deliveries, vendors, home maintenance, travel arrangements, and other assigned services.
• Handle approved purchases within authorized budgets, maintain receipts, and follow up on outstanding details.
• Learn client preferences, anticipate upcoming needs, and recommend practical improvements.
• Maintain the client’s Household Guide with current routines, instructions, contacts, and recurring responsibilities to support consistent coverage.
• Share clear updates about completed work, pending priorities, spending, and decisions requiring client or management input.
• Protect client privacy, property, confidential information, and household access details while maintaining professional boundaries.
• Balance recurring tasks, urgent requests, and projects within scheduled hours, and communicate early when priorities exceed available time.
• Resolve routine issues independently within the assistant’s authority; seek approval before exceeding spending limits, changing service scope, or arranging work outside the approved schedule.
• Promptly raise safety concerns, unclear instructions, significant service issues, and matters requiring management guidance.
• Arrive reliably, communicate scheduling concerns, participate in paid meetings and training, and apply feedback.

Benefits

• Paid sick leave
• Paid time off
• Holiday pay
• Technology stipend
• 401(k) with employer match
• Medical and dental benefits for employees regularly scheduled to work 25 or more hours per week
• Paid required meetings and training

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed