Personal Assistant

Clarity Healthcare Management•Encino, CA

2h•Onsite

About The Position

We are seeking a proactive, detail-oriented, and highly organized Personal Assistant to support our CEO in a dynamic and fast-paced environment. This role is based in the principal's home and involves managing both his personal life, including assisting with family and household needs. You’ll be key in ensuring smooth operations across all areas, from administrative duties to managing family schedules. When applying, please state whether if you speak Spanish, this is not a necessity but a great quality for the application.

Requirements

Proven experience in a Personal Assistant or similar role.
Good problem solving skills.
Experience working with children, particularly in a caregiving capacity.
Proficiency in computer and basic tech tools.
Strong organizational and time management skills, with a keen attention to detail.
Exceptional communication skills (both written and verbal) and the ability to interact with all levels of staff and external contacts professionally.
Ability to work independently and manage multiple tasks in a fast-paced, fluid environment.

Nice To Haves

Speaking Spanish is a great quality for the application.

Responsibilities

Oversee the calendar, coordinating appointments, meetings, reservations, and travel arrangements.
Prepare healthy, balanced meals for the family (dinner daily and occasional breakfast/lunch). Handle weekly meal planning, grocery shopping, and kitchen organization. Accommodate dietary preferences when needed.
Assist with the management of the principal's home, including overseeing household staff, visitors, serviceman, and daily operations.
Act as a go-between for the principal, staff, and external contacts to ensure smooth communication and reduce the principal’s need for direct involvement in day-to-day matters.
Help with school pickups, activity coordination, and occasional dinner support for the 11-year-old child.
Ensure seamless communication and workflow within the home, handling a variety of tasks to optimize the principal's day-to-day operations.
Assist with the care of a large dog, ensuring his needs are met.
Assist in household and food shopping.
Bookkeeping with purchases/transactions. Invoice organization and management.
Handle sensitive and confidential information with professionalism and discretion.
Handle other responsibilities that arise on a day-to-day basis, as requested.