Personal Assistant
About The Position
We are currently seeking a part-time personal assistant to support a private family on Whidbey Island. The Personal Assistant will provide general and personalized support in a variety of work assignments in an organized and timely manner to the private family employer and their properties. The ideal candidate will be detail-oriented, self-directed, and take ownership of their tasks while providing stellar customer service in a friendly and professional manner. This is a part-time position, approximately 10-15 hours per week. Flexibility with your schedule and availability will be important. While most of the work will be conducted on-site at the family’s Whidbey Island location, some work may be required at other locations in the surrounding areas and/or conducted remotely.
Requirements
- 3 to 5 years of personal assistant/administrative experience, preferably 2 years’ experience working for a family
- Excellent organizational skills with the ability to prioritize actions and tasks
- Very strong interpersonal skills and the ability to build relationships
- Excellent verbal and written communication skills. Proficient with English sufficiently able to read, write, communicate, understand and respond accurately to inquiries, and handle equipment and documents
- Proficient in Microsoft Word, Excel, and PowerPoint. Ability to create spreadsheets and database files as needed
- Demonstrated ability to work with confidential and sensitive materials and issues with discretion
- Must have a valid Washington Driver’s License and a reliable vehicle
- Must be able to travel as needed
- US work authorization required
- Must sign a Non-Disclosure and Confidentiality Agreement
- Must be at least 18 years old
- Ability to perform the essential functions of this position with or without reasonable accommodation
- Must successfully pass background and reference check
Responsibilities
- Assist with general organizational projects and maintenance of properties
- Errands such as dry cleaning, groceries, supplies, personal shopping, etc.
- Occasional assistance with dog care for a lovable 3-year-old golden retriever, this includes dog walking, sitting, grooming appointments, travel to boarding as needed
- Coordinating and scheduling household/property vendors, service providers, and suppliers on various issues
- Coordinate and assist with vehicle care and maintenance
- Travel arrangements and assistance for various trips for employer and family as needed. This may include researching travel options and collaborating with travel agents
- Assist with party planning and social events, coordinating catering, decorations, preparing appetizers, snacks, refreshments, picking up food, set up - clean up, etc.
- Assist with seasonal organizing and changes with household items, decorations, and storage
- Assist with Wine Cellar inventory management
- Occasional administrative support using Microsoft Office suite, Outlook for calendar management and scheduling
- Performs other duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
1-10 employees
