Permitting & Records Coordinator

Quanta Services • King of Prussia, PA

9h

About The Position

IFS InfraSource is seeking a highly organized and detail-oriented Permitting and Records Coordinator to support our operations by managing permits, licenses, insurance documentation, and related records. This role is critical to ensuring compliance, timely project execution, and accurate documentation across multiple projects and jurisdictions. The ideal candidate is proactive, adaptable, and thrives in a fast-paced, high-demand environment.

Requirements

• High school diploma or GED
• Relevant professional experience in permitting, licensing, compliance, records management, construction administration, or utilities/infrastructure environments
• Exceptionally hyper-organized with a strong ability to manage and prioritize multiple workstreams
• Detail-oriented, with a high level of accuracy in documentation and recordkeeping
• Effective communicator (written and verbal), capable of interacting with a wide range of internal and external partners
• Strong team player with a collaborative mindset
• Quick learner who can adapt to new systems, processes, and regulatory requirements
• Able to balance multiple projects simultaneously without sacrificing quality or timeliness
• Proven ability to efficiently manage high-demand deliverables under short turnaround times
• Proficiency with digital filing systems, Microsoft Office applications, and document management tools preferred

Nice To Haves

• Associate’s or Bachelor’s degree in Business Administration or related field preferred

Responsibilities

• Apply for, track, renew, and maintain all necessary permits for business operations and project execution
• Support licensing efforts, including tracking, assisting in applications and renewals for all business and contractors licenses
• Request, collect, and manage Certificates of Insurance (COIs) and bonds from internal teams, clients, and vendors
• Electronically file, organize, and maintain documentation including permits, bonds, insurance, contracts, subcontracts, work orders, and other requested materials in accordance with company standards
• Manage and respond to multiple permitting and licensing inboxes, ensuring timely communication and follow-up
• Coordinate with internal stakeholders, municipalities, regulatory agencies, clients, and vendors to resolve permitting or documentation issues
• Monitor permit, COI, and licensing statuses and deadlines to ensure compliance and prevent project delays
• Support audits, reporting, and record retrieval requests as needed
• Perform additional administrative and coordination duties as to support the business

Benefits

• Paid on-the-job technical and professional training
• Defined career path for future growth
• Competitive wages
• Industry-leading benefits including Retirement Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees