Permit Research Specialist

Inspected • Plantation, FL

101d • $55,000 - $75,000

About The Position

The Permit Research Specialist supports municipal registration, jurisdiction activation, and multi-state expansion by collecting, validating, organizing, and maintaining accurate regulatory and operational information. The role prepares the research foundation that the Registration & Activation Specialist and Compliance Lead use to communicate with jurisdictions, complete registrations, resolve issues, and approve activation.

The specialist researches jurisdictions and state-level requirements, documents verified findings, maintains municipality records and repositories in company systems, and provides complete research handoffs. The role also supports ongoing record updates, change tracking, and audits of active municipalities. Potentially conflicting, unclear, or unlawful requirements must be escalated without unsupported interpretation.

Requirements

• At least 2 years of experience in research, permitting, municipal administration, compliance support, licensing, data management, or a related field.
• Strong internet, regulatory, and document research skills, including the ability to verify information using authoritative sources.
• Excellent attention to detail and ability to maintain accurate records across multiple systems.
• Strong written communication and organizational skills.
• Proficiency with Microsoft Office, Google Workspace, PDF tools, HubSpot or comparable CRM systems, and shared document repositories.
• Ability to manage multiple jurisdictions, deadlines, and follow-up assignments.
• Ability to recognize gaps, conflicts, and escalation triggers without exceeding the authority of the role.

Nice To Haves

• Experience with construction permitting, municipal administration, or building-department processes.
• Familiarity with HubSpot or similar CRM platforms.
• Bilingual in English and Spanish.

Responsibilities

• Research building departments, municipalities, counties, and other authorities having jurisdiction in assigned states or regions.
• Identify municipal contacts and contact information, websites, portals, adopted ordinances, registration requirements, application forms, checklists, fees, and submission methods.
• Research state statutes, licensing agencies, reciprocity requirements, and administrative prerequisites for entering new states or jurisdictions.
• Identify conflicting, unclear, or potentially unlawful requirements and escalate them without offering unsupported interpretations.
• Create and maintain a HubSpot municipality record and Municipality Registration Ticket for each assigned jurisdiction.
• Document research findings in the approved workflow template using clear, complete, and verifiable information.
• Create and maintain municipality folders and organized document repositories in approved company systems.
• Maintain the Registered Cities Master List, governing-bodies lists, municipal contact records, operational notes, and related tracking tools.
• Collect and organize current Private Provider and third-party registration documents, including resumes, licenses, identification records, certificates of insurance, workers’ compensation documents, and jurisdiction-specific forms.
• Maintain links and access information for municipal portals and internal registration resources in accordance with company security practices.
• Provide a complete research handoff to the Registration & Activation Specialist and promptly correct missing or inaccurate information.
• Support insurance, license, qualifier, inspector, and document updates by identifying every affected municipal record and repository.
• Track changes to municipal forms, portals, contacts, registration requirements, and operating procedures, and route material changes for review.
• Assist with audits of active municipalities to confirm research, contacts, documents, links, and operational notes remain current.

Benefits

• Competitive compensation commensurate with experience.
• Unlimited PTO policy.
• Health benefits.
• 401(k).
• A collaborative, high-energy culture that values precision, initiative, and impact.
• Opportunity to shape how Inspected operates as it enters new markets.
• A front-row seat to one of South Florida’s fastest-growing tech companies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed