Permanent Permits Coordinator

MERCER TRANSPORTATION • Louisville, KY

38d • $0 - $18

About The Position

Mercer Transportation Co., Inc. is seeking a Permit Clerk to coordinate administrative tasks related to contractor leasing, orientation, support, and termination. The role helps maintain accurate records and ensure compliance with company and regulatory requirements. The position is headquartered in Louisville, Kentucky, and has a Monday–Friday schedule from 8 AM to 5 PM.

Requirements

• High school diploma or GED.
• At least three years of clerical or administrative experience, including at least one year involving a multi-line phone system, customer service, or a comparable business setting.
• Strong verbal and written communication skills, with the ability to convey information clearly and professionally.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities.
• Active listening skills and the ability to respond effectively to questions and requests.
• Proficiency with office technology, including phone systems, printers, scanners, fax machines, and Microsoft Office applications.
• Ability to work independently while collaborating effectively within a team environment.

Responsibilities

• Perform assigned tasks to facilitate contractor leasing, orientation, support, and termination.
• Prepare and maintain contractor files and permit books.
• Order temporary registrations and necessary supplies for new contractors.
• Facilitate contractor sign-on, orientation, and post-orientation meetings, ensuring required documentation is completed.
• Process contractor terminations and related paperwork.
• Manage equipment changes by completing and updating records for new tractors and trailers.
• Assist with the annual review of tractor registrations.
• Coordinate weekly permit orders and cancellations.
• Support permit mail-outs and related administrative functions.
• Provide consultation to truck recruiters regarding new contractor lease agreements and required documentation.

Benefits

• Competitive pay of $18.00 per hour.
• Health coverage, with Mercer contributing over $7,500 per year toward health insurance.
• Wellness Rate eligibility that may reduce employee-only coverage costs to $0 per month.
• Up to $300 per year in gift cards through wellness initiatives.
• Paid time off and company-paid holidays.
• Company-paid life insurance and long-term disability coverage.
• Optional dental, vision, flexible spending accounts, and short-term disability benefits.
• 401(k) with company match.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED