Permits Coordinator

Grand Canyon Development Partners•Phoenix, AZ

6d•Onsite

About The Position

Grand Canyon Development Partners is seeking a Permits Coordinator to join its Utility and Permits Services team in Phoenix, Arizona. The role supports real estate development and construction projects by coordinating submissions to Authorities Having Jurisdiction (AHJs), helping projects move through permitting and utility processes. The coordinator works with a small team and takes ownership of assigned projects in a fast-paced, supportive environment. The position involves reviewing and submitting permitting packages, communicating submission status and issues to supervisors, clients, and project teams, maintaining detailed records, and coordinating meetings with AHJs. It also includes preparing reports, schedules, and budget forecasts; supporting document reviews and administrative work; and helping maintain safety, project schedules, and budgets. The role reports to the Executive Vice President and other project staff as assigned, and supervises permits and utility coordination.

Requirements

At least one year of experience in the field or a related area.
High school diploma or equivalent.
Intermediate knowledge of Windows, Excel, PowerPoint, Outlook, and Word.
Basic knowledge of Prolog or other project management software.
OSHA 10-hour certification required; it must be obtained within three months of hire.
Working knowledge of construction equipment and techniques, drawings and specifications, building materials, and applicable building and zoning codes and standards.
Ability to monitor schedules and budgets, maintain records and reports, communicate with project stakeholders, and complete assigned work in a timely and professional manner.

Nice To Haves

Work experience in design, construction, and/or with a regulatory agency regarding utilities and/or building permits.
Associate's or bachelor's degree in Engineering, Architecture, Construction Management, Administration, or a related field; equivalent education and work experience may be considered in lieu of a degree.
Basic knowledge of AutoCAD, Suretrack, and Microsoft Project.
Experience with online submission platforms used for permitting and Authorities Having Jurisdiction.

Responsibilities

Review, analyze, and submit packages to Authorities Having Jurisdiction, including drawings, applications, waivers, payments, corrections, contracts, and other required information.
Report submission status, ongoing communications, problems, and discrepancies to the supervisor, client, and/or project team in a timely manner.
Provide direction and recommendations to internal staff, clients, and project teams about procedures and requirements for submissions to Authorities Having Jurisdiction.
Maintain detailed records of correspondence between Authorities Having Jurisdiction, clients, and project team members.
Communicate with clients, Authorities Having Jurisdiction, and project team members daily or as needed based on urgency and scope.
Produce weekly and monthly reports detailing submission-document status with Authorities Having Jurisdiction.
Maintain an internal timesheet and coordinate with staff on billing clarifications and submissions.
Assist the supervisor and supported staff in reviewing documents for accuracy and completeness before submission.
Coordinate and attend meetings involving the supervisor, client, and/or project team and Authorities Having Jurisdiction as required.
Conduct meetings on behalf of the client and project team with Authorities Having Jurisdiction.
Prepare schedules and budget estimate forecasts for fees associated with submission requirements.
Assist the supervisor and internal support staff with administrative duties as assigned.
Monitor jobsite health, safety, and welfare; enforce applicable project safety plans and safety and regulatory policies.
Monitor implementation and understanding of relevant sections of the Health and Safety Management Plan.
Ensure accident and incident investigations are conducted by the appropriate party and that corrective action is taken as required.
Apply the company's core values and maintain daily communication with the supervisor about progress.
Assist in maintaining accurate budgets and activity reports for assigned work.
Monitor schedules and participate in schedule meetings.
Promote positive, professional relationships with internal staff, clients, project teams, and Authorities Having Jurisdiction.
Maintain industry knowledge through continuing education and training.
Represent the company positively, participate fully as a team member, complete assignments on time, and treat employees, clients, and project team members courteously and respectfully.
Perform other duties as assigned by the supervisor.