Perioperative Scheduling Specialist

HonorHealth•Phoenix, AZ

2d•Hybrid

About The Position

The Specialist -Perioperative Scheduling serves as the operational control point between workforce scheduling (staff coverage), surgical scheduling (case volume and timing), and timekeeping/payroll processes. This role ensures alignment between planned staffing, real-time surgical operations, and actual worked time. Embedded within perioperative operations and aligned to Network Operations, the Specialist proactively validates staffing against surgical demand, coordinates real-time adjustments, and assists leaders in timekeeping activities.

Requirements

High School Diploma Required
3 years, of healthcare scheduling, operations coordination, or perioperative support experience Required

Nice To Haves

Associates Preferred or Bachelors Preferred
Experience in perioperative services (OR, PACU, procedural areas) strongly Preferred
Experience with LaborWorkx, Epic OpTime, or similar systems Preferred

Responsibilities

Partner with perioperative supervisors to ensure workforce schedules align with anticipated surgical volume and case demand
Review surgical schedules in coordination with surgery schedulers to validate coverage, skill mix, and operational readiness
Identify and escalate staffing gaps or inefficiencies prior to operational impact
Monitor daily surgical schedule changes (add-ons, cancellations, delays) and assess impact on staffing and timekeeping
Serve as coordination point between staff, supervisors/charge nurses, and surgical schedulers
Ensure alignment between planned schedules, actual operations, and workforce deployment
Reconcile workforce schedules, surgical activity, and actual worked time on a daily and payroll-cycle basis
Monitors attendance/tardiness of staff, provide tutorial assistance in proper time clock utilization and timecard responsibilities, monitors licensure/education/certifications, review/edit timecards, notify leadership of timecard revisions.
Work directly with staff to resolve time entry discrepancies and ensure accurate documentation
Prepare and organize timecard inputs for supervisors
Eliminate the need for supervisors to manually reconcile schedules or chase missing information
Provide guidance on timekeeping alignment without assuming decision-making authority
Analyze future schedules (daily, weekly, and scheduling cycles) to identify anticipated staffing gaps
Partner with supervisors to proactively engage PRN staff, utilize float pool resources, and rebalance schedules in advance
Reduce reliance on reactive staffing decisions and premium labor
Monitor trends in overtime and premium pay utilization, staffing inefficiencies, and recurring timekeeping errors
Provide actionable insights to perioperative leadership and Network Operations
Execute scheduling-to-pay processes aligned with HonorHealth policies and standards
Ensure consistency across campuses
Escalate unresolved discrepancies and policy interpretation questions through defined channels