People & Organization Coordinator

Novo Nordisk•Clayton, NC

9d•Onsite

About The Position

Imagine being a part of a team committed to helping people defeat diabetes and other serious chronic conditions. Here at Novo Nordisk, we seek out opportunities to contribute to healthier communities and better lives for all people. And, that’s what you’ll gain by joining Novo Nordisk’s People & Organization team. Our P&O team is passionate about their purpose – enabling business success the Novo Nordisk Way by turning the Company’s business strategy into an actionable workforce strategy. A strategy which captures the entire employee life-cycle. At Novo Nordisk, you will join an inclusive team of diverse talent and benefit from a range of possibilities for professional and personal development. Are you ready? The Position Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the P&O Director & require a high level of confidentiality.

Requirements

Bachelor's Degree in a related field or an equivalent combination of education & experience required
Minimum of four (4) years of experience in an administrative field, preferably in a pharmaceutical environment preferred
Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook required
Demonstrates excellent organizational & planning skills with a high level of attention to detail required

Nice To Haves

Ability to problem solve & navigate complex assignments preferred
Pharmaceutical experience a plus a plus

Responsibilities

Own/lead projects as assigned under direction of P&O Director.
See project through from origination to completion within the defined scope, cost & time constraints
Own calendar, manage schedule, anticipate needs & effectively manage director’s time, while meeting the needs of the customer
Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, teams
Responsible for process to update P&O targets & presentation of status to P&O management
Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events
Create, design &/or edit presentations for meetings & events
Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site dinners
Prepare & submit expense reports on behalf of management in compliance with NNPILP policies
Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
Support the communications partner with tasks & social activities as needed
Support New Hire orientation event, communicating with managers, welcoming new employees, schedule of training & recommending continuous improvements to the Onboarding program
Order & maintain supplies needed to support the DFP P&O department
Set up & maintain 5S standards for documentation, admin & storage areas
Support P&O project through data collection & analysis & translate into visual dashboards
Support social media campaigns related to employer branding initiative in partnership with PAAC (Public Affairs & Communication) team
Suggests & implements process improvement & standardization updates
Exercise excellent communication skills to represent the department
Perform a wide range of administrative duties highly confidential in nature
Partner & collaborate closely with local colleagues
Follow all safety & environmental requirements in the performance of duties
Champion the Novo Nordisk Way
Other accountabilities, as assigned