People Ops / Talent Development Coordinator

Thrive Support Services • Martinez, CA

23h • Onsite

About The Position

The People Operations Coordinator (also referred to as HR & Training Coordinator or People Operations Coordinator/Talent & Training Specialist) will centralize Thrives mandatory training schedule, support recruiting and interview coordination, organize job fair participation, and ensure smooth onboarding. The role requires a mix of organizational, communication, and HR technology skills. The HR & Training Coordinator at Thrive will be responsible for ensuring that employees receive mandatory training on time, supporting recruitment processes, coordinating job fair participation, and delivering a positive onboarding experience for new hires. This position will work closely with the HR/recruiting team, managers, and subject matter experts to keep Thrive compliant with training requirements and to help build a strong talent pipeline.

Requirements

• At least 2–3 years of experience in HR coordination, recruiting support, or training coordination.
• Experience with applicant tracking systems and learning management systems is desirable.
• Proficiency in Microsoft Office (particularly Excel/Sheets).
• Familiarity with HRIS/ATS platforms and LMS tools.
• Basic reporting skills.
• Strong attention to detail and organizational ability.
• Effective communication across all levels.
• Professionalism and discretion handling sensitive information.
• Ability to prioritize tasks and manage multiple deadlines.
• Must have a valid California Driver License.
• Must have a reliable vehicle.
• Must be able to pass DOJ fingerprinting/ criminal background check.
• Must have or be willing to upgrade auto insurance to $100,000-$300,000 bodily injury / liability coverage.

Nice To Haves

• A bachelor's degree in human resources, business administration or a related field is preferred; an associate's degree with relevant experience is acceptable.
• Experience coordinating job fairs or campus recruiting events.
• Familiarity with labor law compliance, EEO reporting or diversity initiatives.

Responsibilities

• Coordinate mandatory training programs: Maintain the schedule of training required for each department, work with department heads to confirm requirements and deadlines, and ensure sessions are scheduled. Collaborate with internal subject matter experts to design or update training materials. Organize logistics for training sessions: reserve rooms, arrange virtual meeting links, and track attendance. Maintain training records in the learning management system (LMS) and monitor completion rates; generate compliance reports for HR leadership.
• Support recruiting and applicant management: Assist Thrives recruiter in screening résumés and scheduling interviews. Communicate with candidates to confirm interview times, provide directions or virtual meeting links, and ensure positive candidate experience. Update candidate information in the applicant tracking system and help maintain recruiting documentation and compliance forms.
• Coordinate job fair participation: research appropriate job fairs or university career events, handle booth reservations, prepare materials and represent Thrive at events.
• Onboard new employees: Prepare and send new hire paperwork, run background checks, and collect required documents. Schedule orientation sessions, ensure new hires have equipment and system access, and coordinate with IT and managers to create onboarding plans. Serve as the first point of contact for new hires, answer questions about benefits and policies, and ensure a smooth transition into the organization.
• HR administration and compliance support: Maintain and update employee records in the HR information system (HRIS). Assist with benefits enrollment, compliance tracking and policy communication. Prepare reports for HR leadership, support audits, and assist with projects such as open enrollment or performance review cycles. Handle other HR duties as assigned and collaborate with finance, payroll or IT on cross departmental tasks.

Benefits

• $600 hiring on bonus ($200 after the first full weeks and $400 after the completion of 90 days).
• Health Insurance, Dental & Vision coverage
• Costco Membership
• Flexible Spending Account
• Mileage reimbursement
• Employee assistance program
• Employer Matching 401k.
• Full Benefits Package
• Up To $12,000

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree