People Operations Specialist
Quantum Workplace•Omaha, NE
•Hybrid
About The Position
Quantum Workplace is seeking a People Operations Specialist, a versatile role that supports the operational functions of the Employee Success (People) team and serves as a key resource for employees and managers. This position is ideal for an individual who excels in structured environments, values precision, and enjoys providing clarity, support, and follow-through to others. The role offers variety, ownership, and the opportunity to manage both systems and people-related aspects of HR.
Requirements
- Approximately 2 to 3 years of experience in HR, People Operations, HRIS administration, or a closely related field.
- Hands-on experience with an HRIS (specifically Paylocity mentioned).
- Experience supporting benefits administration.
- Experience improving processes using reporting tools or AI.
- Proficiency in Excel and comfort with data, dashboards, and detailed analysis.
- Ability to build trust quickly and connect easily with people at all levels.
- Comfortable wearing multiple hats and shifting between detailed data work and human conversations.
- Proven ability to follow through on commitments.
- Clear communication skills with the ability to adjust style based on the audience.
- Genuine enjoyment in helping people and providing clarity.
Nice To Haves
- SHRM-CP, PHR, or similar certification.
Responsibilities
- Manage and optimize HRIS, employee data, benefits administration, and payroll support processes with accuracy and ownership.
- Lead and support HR projects to improve operational effectiveness and employee experience, including mentorship, internship, professional development, and wellness programs.
- Drive internal usage of Quantum Workplace software and provide guidance to ProdDev teams.
- Interpret policies, data, and trends to offer guidance and recommendations to employees and managers.
- Administer and track leaves of absence, maintaining required employment documentation with discretion.
- Design, document, and improve Employee Success team workflows for efficiency.
- Evaluate and implement AI tools and automation to streamline reporting and enhance productivity while maintaining a high-touch employee experience.
- Build trust and connection with employees and managers, acting as a primary point of contact.
- Serve as a trusted resource for employees and managers, handling sensitive matters professionally and empathetically.
- Identify patterns in employee questions or operational challenges and proactively recommend improvements.
- Integrate inclusive practices into daily operations to ensure fairness and consistency.
Benefits
- Health Insurance (3 options, 1 with 100% premium paid by QW for employees) + Telehealth
- Dental & Vision (100% of premiums covered for employees)
- 401k with 100% match up to 4% (fully vested on day 1)
- Parental leave
- PTO
- 13 paid holidays
- Birthday off
- Summer hours
- Annual professional and wellness development allowance (conferences, books, gym reimbursements, workout equipment, etc.)
- On-site fitness center at the Omaha office
- Monthly manager-employee lunches for goal planning and development
- Zoo membership to your closest zoo
- Remote work stipend for 100% remote employees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
