People Operations Specialist

Imagine Pediatrics•Nashville, TN

7d•$70,000 - $80,000

About The Position

Imagine Pediatrics is a tech-enabled, pediatrician-led medical group reimagining care for children with special health care needs. We deliver 24/7 virtual first and in home medical, behavioral, and social care, working alongside families, providers, and health plans to break down barriers to quality care. We do not replace existing care teams; we enhance them, providing an extra layer of support with compassion, creativity, and an unwavering commitment to children with medical complexity. We are Imagine Pediatrics, an innovative, tech-enabled, pediatrician-led medical group that helps children with special health care needs get the quality 24/7 care and support they deserve, right from home. Energized by our mission to reimagine pediatric health care together, we improve the health and lives of children with special health care needs by breaking down the barriers that stand between families and the quality care their children need. We are committed to doing better for them: To put their best interests in the front of our minds and center of our hearts and channel that passion every day to boldly remove these barriers. By partnering with parents, caregivers, providers, community resources, and health plans, we provide these children with more access to virtual-first and in-home medical, behavioral, and social care and empower them and their families to get the unwavering 24/7 support they deserve. We don’t replace a child’s existing care team. Instead, we work with them to give every patient better access by delivering unlimited virtual-first and in-home care, day and night. Every step toward that goal, we take with equal parts compassion and creativity. Together, we’re always reaching for the profound impact that we know we can and must make. Every day we boldly challenge old approaches and seek out new and better ways to improve the health and lives of children with special health care needs. We know we can’t solve every challenge in the lives of these kids, but we can work tirelessly to give them, their families, and other caregivers the help and relief they need, right when they need it. We know a better approach to pediatric health care is within reach, and we are committed to seizing it today.

Requirements

Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field, or equivalent combination of education and experience.
Two or more years of experience in Human Resources, Payroll, Benefits Administration, or a related field.
Proficiency in Microsoft Office, including strong working knowledge of Excel.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
Demonstrated ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

Experience supporting payroll processing or serving as payroll backup preferred.

Responsibilities

Administer the HRIS, ensuring employee data is accurate, complete, and maintained throughout the employee lifecycle.
Maintain organizational structures, job, compensation, and employee records while supporting data integrity and system administration.
Generate recurring and ad hoc HR, payroll, and workforce reports and dashboards and perform routine data audits.
Troubleshoot HRIS issues and support system enhancements, testing, integrations, documentation, and process improvements.
Serve as the primary backup for payroll processing, including payroll preparation, validation, audits, adjustments, off-cycle payments, and year-end activities.
Maintain payroll records and partner with Finance, managers, and employees to resolve payroll questions and discrepancies.
Process payroll adjustments, retroactive pay, off-cycle payments, and other payroll transactions as needed.
Support compliance with federal, state, and local wage and hour regulations.
Act as a primary point of contact for employees regarding day-to-day benefits questions, eligibility, enrollments, life events, and vendor resources.
Coordinate benefits enrollments, qualifying life event changes, and terminations in HRIS and vendor systems.
Work with benefits vendors to resolve employee issues and ensure timely processing of benefit transactions.
Assist with annual open enrollment activities, employee communications, and benefits education.
Coordinate onboarding, offboarding, and employee lifecycle transactions, including employment documentation and HRIS updates.
Prepare HR correspondence, employment documents, and personnel records.
Respond to employee and manager inquiries regarding HR policies, payroll, benefits, and HR systems.
Support HR initiatives, projects, and continuous process improvement efforts.
Administer compliance programs and vendor platforms, including (but not limited to): HireRight, SambaSafety, ProviderTrust, Concentra, and Poster Guard.
Support internal and external audits by preparing reports and documentation while maintaining confidentiality of employee information.