People Operations Coordinator

Chesapeake Bay Foundation•Annapolis, MD

5d•Onsite

About The Position

The Chesapeake Bay Foundation (CBF) is seeking a People Operations Coordinator to join the People & Culture Department at the Philip Merrill Environmental Center in Annapolis, MD. CBF is a leading nonprofit conservation organization dedicated to protecting the Chesapeake Bay. The People & Culture Department's mission is to recruit, train, and retain highly professional and motivated staff to achieve CBF’s goals. This part-time position (30 hours per week) is crucial for supporting the department in various HR functional tasks, ensuring the smooth and efficient operation of HR processes. This role is benefit-eligible.

Requirements

Minimum of 1-3 years’ experience in an HR support role to senior level positions.
Strong communication and collaboration skills.
Highly organized, flexible, and fast-paced.
Basic understanding of HR functions and best practices.
Excellent organizational and time management skills.
Proficiency in MS Office Suite.
High level of attention to detail and confidentiality.
Ability to have reliable transportation to travel to other CBF locations or for work-related items as needed.
A team player with a positive attitude and a willingness to learn and grow within the department and organization.

Nice To Haves

Experience with Paylocity or other HRIS system.
Experience with HRIS systems (Paylocity a plus, not requirement).

Responsibilities

Assist in the maintenance and updates of employee files, ensuring confidentiality and data security.
Generate HR reports and provide insights for department decision-making, including preparing quarterly metric data reports.
Ensure all personnel files processed for payroll are included and saved in the Paylocity employee record.
Process FMLA and disability claims, including collecting necessary documentation, coordinating with employees and providers, and ensuring compliance.
Track FMLA and disability leave periods and maintain accurate records.
Process worker's compensation claims, including collecting documentation, submitting claims through the KeyRisk portal, and coordinating with employees and claims adjustors.
Serve as the primary contact for all land-based injury claims.
Prepare all bonus requests by processing the form for signatures.
Serve as the back-up to the Recruitment Coordinator in preparing onboarding, offboarding, and personnel change materials.
Assist in the audit process by reviewing and updating benefit elections in the ENavigator system and ensuring data feed matches in Paylocity.
Assist Payroll and Benefits Coordinator during open enrollment to enroll employee selections into the HRIS system.
Support the VP for People and Director in various assigned projects.
Coordinate team meetings, including developing agendas, notifying staff, making arrangements, recording minutes, and tracking action items.
Manage credit card and department expenditures, including preparing, coding, and submitting bills, invoices, receipts, and expense reports.
Coordinate with the Director to understand the approved budget for coding aspects.
Maintain and update the department’s Simplrr intranet site.
Monitor, track, and communicate compliance-related updates and required materials to staff.